Change Order No. 1 - Walsh & Kelly - Lafayette Falls Subdivision Pavement

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INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF STREETS TO: Linda M. Martin, Clerk Board of Public Works FROM: Nadia Correa, Engineer I SUBJECT: Project 115-086 Change Order Summary DATE: Sept 7, 2016 The Lafayette Falls Subdivision Pavement project is the aftermath of a developer bankruptcy. Due to this bankruptcy, residents of the City of South Bend were forced to live in a neighborhood with incomplete infrastructure. After securing funds pursuant to the bankrupt developer's bond, the City bid this project and eventually awarded to Walsh and Kelly. The Lafayette Falls Subdivision Pavement project had expected cost overruns on HMA pavement from the onset of the project. The construction manager, project manager, and contractor all met on site prior to any commencement of work on the project. The consultant and construction manager verified on S Morton Ct that certain depths of curb exposure were 2 Y4 inch, which was well over the estimated 1 '% inch used to determine bid quantities. All parties agreed that quantities would overrun on HMA pavement as it was necessary to meet city standards, however there was no pre -determined amount or estimate of the overrun nor did the parties physically verify overruns on other stretches of roads. The contractor provided the project manager with a schedule that set three consecutive week days July 26-28, 2016 for paving. On July 26, 2016 the contractor supplied the project manager with the pavement tickets for the first portion of the project. The project manager immediately entered these quantities into a spreadsheet for pay application purposes; at this point, quantities were within scope and raised no red flags. On July 28, 2016 the contractor supplied the project manager with the final pavement tickets of the project. The project manager then input the remainder of the pavement quantities into a spreadsheet and determined that the project had already ran over 35.05%. Due to the speedy nature of this project, this high overrun was unforeseen to the project manager until after the pavement had been completed. If you have any questions or concerns, please contact me at (574) 235-5796 or by email at ncorrea@southbendin.gov. Sincerely, Nadia Correa Page 1 of 2