01/14/91 Board of Public Works Minutes

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Eel REGULAR MEETING JANUARY 14, 1991 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, January 14, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a Contract with Walker Parking Consultants/ Engineers, Inc. was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on January 7, 1991, were approved. APPROVE SUPPLEMENTAL AGREEMENT NO. 1 - PHASE II - SIGNALIZATION OF INTERSECTIONS Mr. Leszczynski advised that Clyde E. Williams & Associates, Inc., 1843 Commerce Drive, South Bend, Indiana, has submitted Supplemental Agreement No. 1 to the Agreement which was approved and executed by the Board on August 13, 1990 for a combined location -design study and report, warrant analyses, environmental study services and project design services including field survey for Phase II of the extension of the fibre -optic interconnected signal system, computerized monitoring and control, signal timing and reconstruction of seven (7) substandard traffic signals. The Supplemental Agreement indicates that it has been determined that less signals need warrant analysis but at the same time two (2) locations for the addition of new traffic signals need to be added. Mr. Leszczynski noted that this Supplemental Agreement indicates a downward adjustment in the amount of approximately ten thousand dollars ($10,000.00). Mr. Leszczynski made a motion that the Supplemental Agreement as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE AGREEMENTS - MEMBERS OF THE BOARD OF PUBLIC SAFETY Mr. Leszczynski advised that Agreements between the City of South Bend, through its Board of Public Works, and Mr. Elmer L. Carr, Mr. Jack R. Bland and Mr. Ted T. Zakowski, in their capacity as members of the Board of Public Safety, have been submitted to the Board for approval. It is noted that these Agreements are for the period January 1, 1991 until December 31, 1991 and indicate that Board members shall be compensated for services rendered in the amount of $3,400.00 per year. Mrs. DeClercq made a motion that the Agreements as submitted be approved. Ms. Humphreys seconded the motion which carried. APPROVE CONSULTATION AND EDUCATION SERVICE AGREEMENT - MADISON CENTER Ms. Catherine A. Hubbard, Personnel Director, addressed the Board and advised that submitted today for approval is a Consultation and Education Service Agreement with Madison Center, 403 East Madison Street, South Bend, Indiana, to administer the Employee Assistance Program for the City of South Bend for calendar year 1991 at a cost of $17,000.00 which is a $2,000.00 increase over 1990. Ms. Hubbard stated that she would recommend the approval of this Agreement for 1991 based on the satisfactory services that have been provided to the City. She noted that the average number of employees that were referred to Madison Center during 1990 was 1 1