09/28/92 Board of Public Works Minutes

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REGULAR MEETING SEPTEMBER 28, 1992 $19,634.00. Mrs. Mueller made a motion that the recommendation be accepted and the low bid be awarded. Mr. Leszczynski seconded the motion which carried. AWARD BID - HDC BLOCK PARKING AREA - MONROE PARK REDEVELOPMENT AREA In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, informed the Board that he has reviewed the four (4) bids received on September 21, 1992 for the above referred to project. Mr. Littrell recommends that the Board award the low bid of Northern Indiana Construction, Inc., P.O. Box 1333, Mishawaka, Indiana, in the amount of $51,236.45. Mr. Caldwell made a motion that the bid be awarded as recommended. Mr. Leszczynski seconded the motion which carried. AWARD BID - BLACKTHORN GOLF COURSE Mr. Carl P. Littrell, Director, Division of Engineering, advised members of the Board that on August 31, 1992, ten (10) bids were received and an eleventh rejected, for the construction of the Blackthorn Golf Course. Mr. Littrell stated that he has reviewed the bids and found that the amounts of the bids agree substantially with the amounts read at the Board meeting. However, there are some discrepancies with each and all of the bids. Mr. Littrell clarified that a typographical error on the bid proposal form caused bidders difficulty understanding the estimated quantity of one (1) item. He noted that they used the same quantity to recalculate all bids. The amounts of the discrepancies on that item amount to no more than four hundred dollars ($400.00). Several other discrepancies arose from arithmetic errors in calculating the extensions of unit prices. The amounts of differences between what was read and the corrections are not sufficient to alter either the low apparent bidder or the relative ranking of the other bidders. Therefore, the lowest bidder on the base bid and any combination of alternates is Salyers Golf Construction, Inc., 1900 Blayney Road, Sunbury, Ohio, and Mr. Littrell recommends the award of this bid for the base bid amount of $2,253,034.30. Board Attorney and Member Mary H. Mueller noted that this award is subject to issuance and sale of bonds by the South Bend Redevelopment Authority to provide funding for the project. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded subject to funding. Mr. Caldwell seconded the motion which carried. AWARD BID - BLACKTHORN GOLF COURSE CLUBHOUSE OUTINGS SHELTER AND PUMP HOUSE In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on August 31, 1992, the Board received and opened four (4) bids for the above referred to project. Mr. Littrell noted that he has reviewed those bids and the low bidder Casteel Construction Corporation, P.O. Box 628, South Bend, Indiana, has asked to be allowed to withdraw its bid. It is noted that the bid of Casteel Construction has been reviewed by Mr. Carl P. Littrell and Board Attorney and Member Mary H. Mueller and it has been determined that Casteel Construction will be allowed to withdraw their bid due to a mathematical miscalculation in their bid. Therefore, Mr. Littrell recommended that the second low bid in the amount of $754,303.00 submitted by Ziolkowski Construction, Inc., P.O. Box 1106, South Bend, Indiana, be awarded. u 1