09/28/92 Board of Public Works Minutes

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REGULAR MEETING SEPTEMBER 28, 1992 August 13, 1990 for design services for the arterial signals. Mr. Littrell recommended approval of the Agreement stating that the charges are reasonable and appropriate for the work necessary. Mr. Leszczynski noted that there were some changes because, of the funding mechanism. Mr. Littrell further noted that some changes were made to the design after the final field check that were not contemplated by the original Agreement. The payment due under the Supplemental Agreement is $11,162.50. The final cost of the project design per the Agreement, plus Supplemental Agreements 1 and 2 is $190,782.50. Therefore, Mr. Leszczynski made a motion that Supplemental Agreement No. 2 be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE CONSULTANT AGREEMENT - MIAMI ROAD IMPROVEMENTS Mr. Leszczynski advised that submitted to the Board for consideration was a Consultant Agreement between the City and Ken Herceg & Associates, Inc., 224 West Jefferson Boulevard, Suite 200, South Bend, Indiana, in regards to Phase I of a project that entails the widening of Miami Road from Jackson to Kern Road. The Agreement indicates that Herceg and Associates shall provide engineering services for the design of Miami Road widening from Kern Road to three hundred feet (3001) south of Jackson Road, including surveying, environmental assessment report, location design study report, warrant analysis reports and plans and specifications preparation. It is noted that these services have been divided into Phase I and Phase II. The total cost for services associated with Phase I of this project shall not exceed $98,460.00. Mr. Caldwell made a motion that the Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. TABLED - RENEWAL AGREEMENT - CTI TELECOMMUNICATIONS INC. Mr. Kenneth Brandy, Deputy Controller's Office, submitted to the Board for approval and execution a renewal Agreement with CTI Telecommunications, Inc., 4215 Edison Lakes Parkway, Suite 200, Mishawaka, Indiana, to continue long distance telephone service for the City. Mr. Brandy advised that he is requesting approval of this Agreement with CTI because of the proven record that they supply the City a long distance rate that is a cost saver compared to other competitors, accuracy of billing and reliability in their customer service. Members of the Board had questions concerning this item including when this service was last bid. Board Attorney and Member Mary H. Mueller advised that the code allows the Board to continue an agreement it has previously approved. However, because members of the Board indicated that they would like to see this service bid again, Mr. Caldwell made a motion that this Agreement be tabled at the present time until more information is received. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACT - KASER AUCTION SERVICE Mr. Phil St. Clair, Director, Division of Equipment Services, submitted to the Board a Contract for Sale of Personal Property at Public Auction between the City and Kaser Auction Service, Lakeville, Indiana, in conjunction with the City's auction of vehicles and miscellaneous items on October 3, 1992 at 9:00 a.m. It is noted that Kaser Auction will receive a four per cent (4%) commission on the sale. Mr. Leszczynski made a motion that the Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. 1