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AGENDA REVIEW SESSION AUGUST 18, 2016 254 DIVISION C: $111,100.00 ASBESTOS ABATEMENT UNIT PRICING Item No. Unit Pricing if Required Unit Add Per Unit Price I Removal, Management, and Disposal of Duct Linear Ta a Material Containing Asbestos Feet $20.00 II. Removal, Management, and Disposal of Duct Square Wrap Material Containing Asbestos Feet $ 20.00 Removal, Management, and Disposal of III. Floor Tile and Mastic Material Containing Square $5.00 Asbestos Feet IV. Removal, Management, and Disposal of Square Plaster Material Containing Asbestos Feet $13.00 Removal, Management, and Disposal of V. Corrugated Sheet Material Containing Square $7 00 Asbestos Feet V I. Removal, Management, and Disposal of Attic Square Insulation Material Containing Asbestos Feet $15.00 VII. Removal, Management, and Disposal of Square Transite Sidin Material Contain Asbestos Feet $5.00 Upon a motion made by Mr. Relos, seconded by Ms. Doran and carried, the above bids were referred to the Engineering and Code Enforcement Departments for review and recommendation. APPROVAL OF NON -DISCLOSURE AND CONFIDENTIALITY AGREEMENT — CARETAKER LANDSCAPING AND LAWN CARE Mr. Dave Relos, Community Investment, stated this agreement is with the contractor awarded the lawn mowing bid, Caretaker Landscaping, to allow them to use the city's GIS system. He explained the Ci's Information Technology Department has mapped out all of the properties to be mowed and will give Caretaker read-only access. Attorney Schmidt added the agreement needs to be approved before the City will give them a user name and password. He noted IT requires the confidentiality and non -disclosure terms to protect the city's ownership. Upon a motion by Mr. Relos, seconded by Ms. Maradik and carried, the agreement was approved. APPROVE RESIDENTIAL BASEMENT VALVE PARTIAL REIMBURSEMENT PROGRAM In a Memo to the Board, Mr. Kieran Fahey, Engineering, stated in an effort to reduce combined sewer overflows, and to reduce sewer back-ups in residential basements, the City has come up with a partial reimbursement program for citizens who install a sewer valve in their home. He explained the City will reimburse a resident for 50% of the cost of a licensed plumber to install the valve, up to $1,500. Mr. Eric Horvath, Director of Public Works, stated this program is meant to help individuals on the city combined sewer system when sewers don't have the ability to handle all of the flow due to the age of the system. He stated heavy rains can cause surcharging and back-ups. He noted the program was developed in 2015 when there were 207 back-ups. Mr. Horvath explained the program sets out a process for financial help for the homeowner to have a valve installed by a licensed plumber. He noted he asked to put it on today's agenda due to the unprecedented amount of rain recently. He stated the requirements of the program are to fill out an application; be a city resident in a single residential property; and be connected to the combined sewer system. Once the application is approved, the resident hires a licensed plumber, and brings in their receipt after payment for the installation, and the City will reimburse them for 50%, up to $1500. Mr. Horvath noted the program includes a release of liability on the City, but there is still some risk of back-ups after the installation. He stated he is asking the Board to approve the program to start immediately. Mr. Gilot noted that in 2000 there were 2000 back- ups. He stated the City has been doing a lot of improvements which shows in the reduced numbers of back-ups. He added not all back-ups are reported, so the numbers aren't 100% accurate. Mr. Horvath stated the approximate cost for the installation of a valve for an easier application will be around $1,500 and for more difficult ones it could be several thousands of dollars. He noted the City budgeted around $200,000 for the program and if additional funds are needed, they will ask the Council for more. Mr. Relos asked if the funds will carry forward or will they need to be re -appropriated. Mr. Horvath stated they will need to be re -appropriated