08/08/94 Board of Public Works Minutes

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4v2 REGULAR MEETING AUGUST 8, 1994 adopted by the Board of Public Works on March 4, 1985, Hospice of St. Joseph County, Inc., has fulfilled Resolution requirements to conduct the Annual Walk for Hospice on Sunday, October 9, 1994, and the appropriate Agreement is being presented to the Board at this time. It is noted that on March 14, 1994, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE ESCROW AGREEMENT - HAGERMAN CONSTRUCTION - COLLEGE FOOTBALL HALL OF FAME PROJECT Mr. Leszczynski advised that the Board is in receipt of an Escrow Agreement between the City, Hagerman Construction and Norwest Bank in conjunction with the College Football Hall of Fame Project. It is noted that this Escrow Agreement is required as the City and Hagerman Construction have entered into a Construction Contract which is in excess of $100,000.00. Mr. Leszczynski made a motion that this Escrow Agreement be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT/ESCROW AGREEMENT - HARMON CONTRACT - COLLEGE FOOTBALL HALL OF FAME PROJECT Submitted to the Board for approval was the Standard Form of Agreement Between Owner and Contractor between the City of South Bend, as agent for the South Bend Redevelopment Authority and Harmon Contract W.S.A., 3805 South Main Street, South Bend, Indiana, in the amount of $292,400.00 for Bid Package No. 08.80 - Aluminum Storefront and Glass Curtainwalls, in conjunction with the College Football Hall of Fame Project. Additionally submitted at this time was the required Escrow Agreement between the City, Harmon Contract and Norwest Bank. Therefore, Mrs. Manier made a motion that the Agreement Between Owner and Contractor and the Escrow Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE PROPOSAL FOR ENGINEERING SERVICES - SOUTH BEND ORGANIC RESOURCES BUILDING Mr. Jack J. Dillon, Director, Division of Environmental Services, submitted to the Board a Proposal for Engineering Services between the City and Ken Herceg & Associates, Inc., 224 West Jefferson Boulevard, Suite 200, South Bend, Indiana. Pursuant to the terms of the Proposal, Herceg & Associates shall perform a feasibility study on upgrading the ventilation system at the City's Organic Resource Garage. After review of the findings, the contract could then continue with the bidding and construction phases. The Proposal indicates that the total engineering fee is $8,300.00. Mr. Leszczynski noted that this garage will be utilized in the future for the maintaining of vehicles and therefore a ventilation system needs to be installed. Therefore, Mr. Leszczynski made a motion that this Proposal be accepted and executed. Mr. Caldwell seconded the motion which carried. APPROVE PROPOSAL FOR SERVICES - STORMWATER DRAINAGE STUDY - LOCUST ROAD SOUTH OF S.R. 23 (PRAIRIE AVENUE) Mr. Carl P. Littrell, Director, Division of Engineering, submitted to the Board a Proposal for Services between the City and Lawson - Fisher Associates, 525 West Washington Street, South Bend, Indiana for a Stormwater Control Plan for the Locust Road, South Olive Street, State Road 23 (Prairie Avenue) Corridor. Mr. Littrell noted that this study will provide recommendations for necessary improvements to control run-off that has resulted in ponding of