12/04/95 Board of Public Works Minutes

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i� . 0 ('%G REGULAR MEETING DECEMBER 4. 1995 The regular meeting of the Board of Public Works was convened at 9:34 a.m., on Monday, December 4, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski and Mr. James R. Caldwell present. Board member Jenny Pitts Manier was not present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on November 27, 1995, were approved. PUBLIC HEARING - LEASE AGREEMENT FOR OFFICE SPACE - BUILDING DEPARTMENT Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning the intent of the City of South Bend to provide office space by entering into a Lease Agreement for the same. Mr. Leszczynski stated that the Lease Agreement is with the 1 st Source Bank of South Bend, Indiana, for approximately 3,498 square feet and being situated on the first floor of the building known as the First Bank Building, 205 West Jefferson Boulevard, South Bend, Indiana, for a term of one (1) year, with a monthly rental of Two Thousand Five Hundred Thirty-five and 501100 Dollars ($2,535.50) with an option to renew for an additional two (2) years at this same monthly rental. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Lease Agreement was approved and executed. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - HEIRLOOM IMAGES Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Mr. Roger L. Smith, 8863 East Black Point Road, Syracuse, Indiana, to conduct a camera and computer swap meet at the Century Center Convention Hall, on Sunday, December 10, 1995, from 7:00 a.m. until 5:00 p.m. Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Department. Mr. Roger Smith, 8863 East Black Point Road, Syracuse, Indiana, was present, and requested the Board approve the Transient Merchant License. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - CALCIUM CHLORIDE SLAG SAND AND CALCIUM CHLORIDE SLAG/SAND/SALT MIX This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: THE LEVY COMPANY, INC. Post Office Box 540 Portage, Indiana 46368 Bid was signed by Mr. Michael Vasta Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted