02/27/95 Board of Public Works Minutes

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M REGULAR MEETING FEBRUARY 27, 1995 Ouanti1y Unit Description Unit Price Amount Alternate: 202 bg Scotts #8859 $ 13.95 $ 2,817.90 380 bg 18-9-18 Alternate: 415 bg Scotts #8377 $ 14.25 $ 5,913.75 200 bg 21-0-21 Alternate: 212 bg Scotts #8391 $ 14.10 $ 2,989.20 640 bg 18-5-9 Alternate: 292* bg Scotts #8412 $ 21.75 $ 6,351.00 * Quantity based on 5,774 lb. of Actual Nitrogen It was noted that one of the bidders stated that the Park Board requests labels and MSDS which are to be included in the bids, which are special safety data sheets, and noted that he observed that the bids being opened were not thick enough to include this information. Mr. Leszczynski stated that the Board of Public Works was not concerned with the availability of this information at this time. The Board of Public Works is opening the bids, and the recommendations for the award of bids will come from the Park Board. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Park Department for review and recommendation. APPROVE CHANGE ORDER NO. 9 (FINAL) - TWYCKENHAM DRIVE WIDENING_ PROJECT NO. 93-32 Mr. Leszczynski advised that Mr. Toy Villa, Project Engineer, has submitted Change Order No. 9 (Final) indicating that the contract amount be increased by $70,035.06 for a new contract sum including this Change Order in the amount of $1,446,542.33. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Change Order No. 9 (Final) was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - HAMILTON STREET SEWER EXTENSION - HRP - PROJECT NO. 94-73 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $980.00 for a new contract sum including this Change Order in the amount of $16,891.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE ESCROW AGREEMENTS - REINKE CONSTRUCTION - KEIFER SPECIALITY FLOORING Mr. Leszczynski noted that the Board is in receipt of an Escrow Agreement from Reinke Construction, 1216 West Sample Street, South Bend, Indiana, between the City of South Bend and Reinke Construction, for the renovation of the Century Center. It is noted that the Construction Contract is in excess of $100,000, which was approved and executed on February 17, 1995. Additionally, an Escrow Agreement was submitted between the City of South Bend and Kiefer Specialty Flooring, 1700 Kiefer Drive, Zion, Illinois, for the interior synthetic floorring for the College Football Hall of Fame. It was also noted that the Construction Contract is in excess of $100,000, which was approved and executed on February 27, 1995. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Escrow Agreements were approved and executed.