06/16/97 Board of Public Works Minutes

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260 REGULAR MEETING JUNE 16; 1997 The regular meeting of the Board of Public Works was convened at 9:35 on Monday, June 16, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine Roemer present. Also present was Board Attorney Anne Brunel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on June 9, 1997, were approved. OPENING OF QUOTATIONS - MORRIS CIVIC ASBESTOS REMOVAL - PROJECT NO.97-69 Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The Board did not receive any quotations. However, the Morris Civic received several quotations. Ms. Bruneel stated that as there were no formal quotations received at the meeting, the Morris Civic could negotiate with these bidders who submitted quotations. APPROVE CHANGE ORDER - 1996 SEWER LINING PROGRAM - PROJECT NO. 96-66 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 indicating that the Contract amount be increased $10,619.50 for a new Contract sum including this Change Order in the amount of $309,449.50. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - PUBLIC WORKS PARTNERSHIP PROGRAM - ZONE 11 D - PROJECT NO. 96-009 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $12,808.48 for a new contract sum including this Change Order in the amount of $51,102.52. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - PUBLIC WORKS PARTNERSHIP PROGRAM - ZONE 2 - PROJECT NO.96-009 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $1,910.51 for a new contract sum including this Change Order in the amount of $61,522.51. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval. HDC I Staff Support - $60,000.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the above referred to Contract was approved and executed. Ms. Roemer abstained from voting, as she is a member of the Housing Development Corporation. ADOPT RESOLUTION NO. 44-1997 - INTENT TO ENTER INTO A LEASE PURCHASE AGREEMENT - SAFECO Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works. In addition, a Proposal for a Municipal Lease Purchase was approved for said items: