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REGULAR MEETING DECEMBER 21, 1998
<br />AWARD BID - NEAR NORTHWEST NEIGHBORHOOD - ALLEY CLOSURES - PROJECT NO.
<br />98-12
<br />Mr. Carl P. Littrell, City Engineer, advised the Board that on December 14, 1998, bids were received
<br />and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends
<br />that the Board award the contract to L.E. Barber, 1200 East Napier, Benton Harbor, Michigan, in
<br />the amount of $52,131.90. Therefore, Mr. Powell made a motion that the recommendation be
<br />accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried.
<br />AWARD QUOTATION - CHIPPEWA/MICHIGAN LANDSCAPING - PROJECT NO 98-88
<br />Mr. Carl P. Littrell, City Engineer, advised the Board that on December 14, 1998, quotations were
<br />received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell
<br />recommends that the Board award the contract to Northern Indiana Construction, Mishawaka,
<br />Indiana, in the amount of $47,018.80. Therefore, Mr. Caldwell made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the
<br />motion which carried.
<br />AWARD QUOTATION- HOMELAND SUBDIVISION SEWER EXTENSION - PROJECT NO
<br />98-69
<br />Mr. Carl P. Littrell, City Engineer, advised the Board that on December 14, 1998, bids were received
<br />and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends
<br />that the Board award the contract to Bradberry Brothers, 20061 West Dice Street, South Bend,
<br />Indiana, in the amount of $17,510.00. Therefore, Ms. Roemer made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the
<br />motion which carried.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT -
<br />SOUTHEAST NEIGHBORHOOD - EXCAVATION SERVICES - PROJECT NO. 98-41-3
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger has submitted the Final Change
<br />Order on behalf of Grade -Rite Excavating, Inc., 12877 Industrial Drive, Granger, Indiana, which
<br />reflects no change for a new contract sum including this Change Order in the amount of $44,800.00.
<br />Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a
<br />motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Final Change Order and the
<br />Project Completion Affidavit were approved.
<br />APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT -
<br />SAMPLE EWING REDEVELOPMENT AREA - PHASE V - PROJECT NO. 98-60
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order
<br />No. 1 (Final) on behalf of Warner and Sons, Post Office Box 87, Elkhart, Indiana, indicating that the
<br />contract amount be increased by $31.00 for a new contract sum including this Change Order in the
<br />amount of $47,011.00. Additionally submitted was the Project Completion Affidavit indicating this
<br />new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, Change
<br />Order No. 1 (Final) and the Project Completion Affidavit were approved.
<br />APPROVAL OF ESCROW AGREEMENT - LEIGHTON PLAZA - PLAZA FINISHES -
<br />PROJECT NO. 97-57-7
<br />Mr. Caldwell stated that the Board is in receipt of an Escrow Agreement between the City of South
<br />Bend; L. L. Geans, 1923 Home Street, Mishawaka, Indiana; and National City Bank, 310 West
<br />McKinley, Mishawaka, Indiana, for the above referred to project. Mr. Caldwell noted that this
<br />project is in excess of $100,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by
<br />Ms. Roemer and carried, the Escrow Agreement was approved and executed.
<br />APPROVAL OF AMENDMENT TO AGREEMENT - EMPLOYEE ASSISTANCE PROGRAM
<br />SELECT HEALTH NETWORK, INC.
<br />Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />Select Health Network, for the employee assistance program for employees of the City of South
<br />Bend. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the
<br />Agreement was approved and executed.
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