08/31/98 Board of Public Works Minutes

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1� b. 0`?� REGULAR MEETING BID: $226,145.00 RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 AUGUST 31, 1998 Bid was signed by Mr. Christopher Weinkauf, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $198,423.00 Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were referred to the Division of Engineering for review and recommendation. AWARD QUOTATION - MARQUETTE AND MEADE STREETS - SIDEWALK, CURB AND APPROACH CONSTRUCTION - PROJECT NO. 98-64 Mr. Carl P. Littrell, City Engineer, advised the Board that on August 24, 1998, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana in the amount of $22,483.50. Therefore, Mr. Powell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVIT - SAMPLE/EWING STORM SEWER SYSTEM - PHASE I - PROJECT NO. 96-52 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted two (2) Change Orders on behalf of Woodruff and Sons, Inc., Post Office Box 450, Michigan City, Indiana, and recommended approval: Change Order 2 Increase $167,941.82 $980,948.33 Change Order 3 Decrease $27,255.45 $953,692.88 Additionally submitted was the Project Completion Affidavit indicating the final cost of $953,692.88. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Planning & Neighborhood $75,000.00 Acquire and demolish buildings in the 600-800 Development blocks of Indiana Avenue in Rum Village Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above referred to Contract was approved and executed. APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM AGREEMENT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Scottsdale Community Club, Inc., 4802 York Road, South Bend, Indiana, for repairing the community center. Mr. Caldwell noted that the Agreement is in the amount of $1,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. 1