03/30/98 Board of Public Works Minutes

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115 1 J 1 REGULAR MEETING Bid was signed by Illinois Lawn Equipment, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted ' It Item A Smithco Spray Star $15,300.00 Item B Jacobsen GK V $17,307.00 Item C Progressive TD65-2 $10,133.67 Item D Lely Model HR $ 1,860.00 Item E Jacobsen T445G $12,179.00 Item F Jacobsen T45G $13,949.00 Item G Turfco F12-D $ 6,295.00 Item I Smithco Foam Marker $ 4,523.00 Item J Jacobsen 720E $ 8,500.00 Item K Ryan 544873 $ 4,000.00 Item L Smithco 13-644AB $ 8,772.00 MARCH 30, 1998 Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. AWARD BID - 1998 PUBLIC WORKS GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - PROJECT NO.98-27 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 9, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that L.E. Barber's bid be rejected. Under I.C. 36-1 12-4, the Board has the authority to award to other than the lowest bidder, in effect rejecting the work specified. L.E. Barber was a successful bidder, but an unsuccessful contractor in the 1997 program. They failed to complete this work on time. One hundred work sites had to be postponed to the 1998 program. They could not accomplish accordingly with their major subcontractor, and many quality of work issues were raised to the point that some replacement work had to be done. The project is divisible, by the specifications. The specifications also prohibit award of more than two zones to any one company, the lowest bidder having the first preference to the zone or zones they would want to construct. Each of the bidders has been contacted for their preference, presuming rejecting of Barber's bid. The following are Mr. Littrell's recommendations for contract award: Zones 2 and 3 L.L. Geans $333,948.00 Zone 4 Walsh & Kelly $116,438.00 Zones 1 and 5 Niles Concrete $202,537.50 Sufficient funds have been appropriated from the Economic Development Income Tax Fund, the Cumulative Capital Improvement Fund, and from payments from the homeowners. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BIDS- ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on March 23, 1998, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: EARL HULLINGER 26543 Edison Road South Bend, Indiana 46628 No. Red Tag Make Year VIN Bid Amount 5 40126 Mazda 1986 JMIGC2214C1800134 $ 91.00