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REGULAR MEETING AUGUST 16, 1999
<br />by Ms. Roemer and carried, Change Order No. I (Final) and the Project Completion Affidavit were
<br />approved subject to the filing of the appropriate three-year Maintenance Bond.
<br />APPROVAL OF CONTRACT - SALE OF PERSONAL PROPERTY AT PUBLIC AUCTION -
<br />KASER' S AUCTION SERVICE
<br />Mr. Caldwell stated that the Board is in receipt of a Contract between the City of South Bend and
<br />Kaser's Auction Service, 67601 Pine Road, North Liberty, Indiana, for a public auction of obsolete
<br />city vehicles on September 11, 1999, beginning at 8:30 a.m. at 1045 West Sample Street. Mr.
<br />Caldwell noted that the Contract is in the amount of 5% commission. Therefore, upon a motion
<br />made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and
<br />executed.
<br />APPROVAL OF ESCROW AGREEMENT - HEADWORKS FACILITY - PROJECT NO. 98-026
<br />Mr. Caldwell stated that the Board is in receipt of an Escrow Agreement between the City of South
<br />Bend; Superior Construction Company, Inc., 2045 East Dunes Highway, Gary, Indiana; and Bank
<br />One Trust Company, Indianapolis, Indiana, for the above referred to project. Mr. Caldwell noted that
<br />this project is in excess of $100,000.00. Therefore, upon a motion made by Ms. Roemer, seconded
<br />by Mr. Powell and carried, the Escrow Agreement was approved and executed.
<br />APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM
<br />Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />the Boys & Girls Club/OKI Youth Group, South Bend, Indiana, for funding for the youth to provide
<br />volunteer services to the mothers and infants of AIDS Ministries. Mr. Caldwell noted that the
<br />Agreement is in the amount of $751.71. Therefore, upon a motion made by Ms. Roemer, seconded
<br />by Mr. Powell and carried, the Agreement was approved and executed.
<br />APPROVE CONSTRUCTION CONTRACT - BLACKTHORN CORPORATE PARK -
<br />CRESCENT CIRCLE - PROJECT NO. 99-57
<br />Mr. Caldwell advised that in accordance with the bid awarded on August 2, 1999, to Rieth Riley
<br />Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $253,394.00 for the
<br />above referred to project, a Contract in said amount was being submitted for Board approval. Upon
<br />a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and
<br />the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond
<br />as submitted were filed.
<br />APPROVE CONSTRUCTION CONTRACT - CONCRETE PAVEMENT REPAIRS - PHASE I -
<br />PROJECT NO. 99-07
<br />Mr. Caldwell advised that in accordance with the bid awarded on August 2, 1999, to Rieth Riley
<br />Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $220,695.00 for the
<br />above referred to project, a Contract in said amount was being submitted for Board approval. Upon
<br />a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and
<br />the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond
<br />as submitted were filed.
<br />APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE
<br />OR LESS, NEW SINGLE AXLE DUAL WHEELED WRECKER
<br />In a letter to the Board, MIr. Matthew Chlebowski, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referred to vehicle. Mr. Chlebowski stated that funding
<br />for this vehicle is provided by the user department's vehicle capital budget. Therefore, upon a motion
<br />made by Ms. Roemer, seconded by Mr. Powell and carried, the request to advertise for the receipt
<br />of bids was approved.
<br />RECOMMENDATION TABLED - TO CLOSE STREET -HAWTHORNDRIVE FROM WILSON
<br />TO WASHINGTON - BLOCK PARTY
<br />Mr. Caldwell stated that favorable recommendations have been received by the Division of
<br />Engineering and the Police Department, in reference to a request as submitted by Mr. Cheryl Kovas,
<br />220 South Hawthorne, South Bend, Indiana to conduct the above referred to block party, on August
<br />28, 1999, from 1:00 p.m. until 11:00 p.m. Upon a motion made by Ms. Roemer, seconded by Mr.
<br />Powell and carried, the recommendation was tabled, as the homeowner will reschedule the date.
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