08/02/99 Board of Public Works Minutes

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REGULAR MEETING. AUGUST 2, 1999 be delivered to the Traffic Office for VIN verification and a check to see if any of the vehicles are stolen. If the form cannot be read or the VIN does not conform to NATB Standards the form will be stamped DOES NOT CONFORM and returned to the towing company for correction. All vehicles going into State Sale will have the registration plates removed and hand carried to the Traffic Office where they will be recorded and stored. As these registration plates expire they will be destroyed and recorded as being destroyed. c. The towing vehicles used pursuant to this agreement must be well maintained and kept clean, as frequently citizens will be accompanying their vehicle back to the contractor to summon a ride; d. All towing vehicles used pursuant to this agreement will have a broom, bucket, and shovel and shall remove all debris from vehicle crash scenes; and shall otherwise meet the requirements of IC-9-18-13. e. Each towing vehicle will be clearly marked with the name of the tow service, address and telephone number on both cab doors of the vehicle; and shall otherwise meet the requirements of IC 24-4-6-2 . f. Each contractor will, make itself available for semi-annual inspections by the Fire Department and its Department of Code Enforcement without notice; g. Each contractor must meet all zoning ordinances established by the City; h. Each contractor must have an established business and storage lot within the City Limits of South Bend, Indiana. i. Each contractor shall have a valid license under Section 4-20.5 of the South Bend Municipal Code. j. If the impounded vehicle that is not stored at the business address of the contractor, the contractor must notify the Traffic Office of the location at which the vehicle will be stored. 6. All contractors shall abide by a uniform fee policy, which shall be set by the South Bend Police Department and filed with the Board of Public Safety of the City of South Bend and reviewed at least once a year. The initial setting of the fees and the yearly review shall include consultation with all contractors on the list at the time. 7. The initial list shall be limited to a maximum of 6 contractors. By March 1 of each calendar year, the South Bend Police Department shall submit to the Board of Public Safety a statement of the total number of impounds made pursuant to this resolution. Commencing March 1, 2000 the following procedures shall be utilized to fill any vacancies on the list: a. The optimum number of slots on the list shall be 1 for every 1000 regular tows (rounded off to the nearest 1000). b. No contractor shall be removed from the list because the list contains more names than the optimum number. c. If, when a contractor is removed from the list for any reason, the number of contractors remaining on the list is still above or at the optimum, no contractor shall be placed on the list. d. Whenever the number of contractors on the list is less than the optimum number for any reason, the next eligible contractor on the waiting list shall be notified by regular mail and shall have 2 weeks from the date of the letter to verify its application, post a current bond, and otherwise, comply with all requisites. If the contractor should fail to do so, it shall be stricken from the waiting list and the open spot shall be assigned to the next name on the waiting list subject to these conditions and notice issued. 8. Contractors shall be compensated by directly collecting from the owner of the property or by disposal of the vehicle in accordance with state law, Contractor shall not have any claim against the City for reimbursement of labor or materials furnished hereunder except to the extent that the City has been able to collect from the property owners. 9. Contractor shall provide a certificate of liability insurance in the amount of $300,000, naming the City of South Bend additional insured for all work done under these contracts.