06/21/99 Board of Public Works Minutes

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1 J REGULAR MEETING JUNE 21, 1999 upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT AGREEMENT Mr. Caldwell stated that the Board is in receipt of a Building Block Grant Agreement. This agreement will convey the funds to the grantee to carry out the neighborhood physical improvement and beautification projects within the City of South Bend. Grantee Address Project Amount Rosie Thesing Gibbens 738 North Frances Flowers $100.00 Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - ROAD TRANSFER MEMORANDUM - STATE OF INDIANA - U. S. 20 RELINQUISHMENT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the State of Indiana, for the relinguishment of maintenance of the U.S. 20 route through South Bend. Mr. Caldwell noted that the Agreement is in the amount of $2.5 million, which the State of Indiana will provide to the City of South Bend for maintenance. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - SOUTHEAST PARTNERSHIP CENTER - INDIANA. AVENUE - CURB, SIDEWALK AND APPROACH REPLACEMENTS - PROJECT NO. 99-17 Mr. Caldwell advised that in accordance with the bid awarded on June 7, 1999, to Niles Concrete Sawing and 'Construction, Inc., 2580 East Detroit Road, Niles, Michigan, in the amount of $108,782.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - AUDIONISUAL EXHIBITRY UPDATE - COLLEGE FOOTBALL HALL OF FAME In a letter to the Board, Mr. Kent Stephens, College Football Hall of Fame, South Bend, Indiana, requested permission to advertise for the receipt of bids for the above referred to exhibitry update. Mr. Stephens stated that this will be a five year contract (2000-2004), and funding will come from the Hall of Fame's General Fund. Therefore, upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SAMPLE STREET SEWER RECONSTRUCTION - PROJECT NO 99-49 In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Ms. Martin stated that this project will remove and replace concrete pavement, sewer pipes, manholes and other appurtenant work. Funding is provided by the Sewage Works Land Improvements. Upon a motion made by Mr. Powell, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LEIGHTON PLAZA -PLAZA FINISHES - TEACHERS CREDIT UNION BOUNDARY IMPROVEMENTS - PROJECT NO. 97-57-9 In a memorandum to the Board, Mr. Carl P. Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide site improvements to the area alongside Teachers Credit Union. Funding is provided by the