License Subscription Renewal - CDW-G

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INTER -OFFICE MEMORANDUM Information Technologies Department 227 W Jefferson Blvd (574) 245-6000 TO: Board of Public Works, Linda Martin CC: Dan O'Connor, Michael Schmidt, George King, John Murphy FROM: Shawn Delahanty SUBJECT: Microsoft Annual Renewal DATE: 8/10/16 Linda and Members of the Board - We are submitting for review and approval the annual Microsoft Licensing subscription renewal for Microsoft email, Microsoft Productivity Suite, Microsoft CRM, Microsoft Visio, and Microsoft Azure. This is the renewal to begin the second year of a 3 year agreement (Office 365 portion only) signed by the Board of Public Works on 8/25/15. The number of Office 365 licenses has remained the same, however 160 licenses will be transitioned from El/Archive licensing to E3 licensing. This will allow for expanded functionality for Uniform Police officers to access files and applications from their vehicles (including reporting from the Kronos system). Business need was identified by both SBPD and the IT team. The cost for the difference for the upgraded Police Officers is $17,579.20, but can be paid with IT funds from a line item for Microsoft Licensing that was budgeted for 2016 and is no longer needed due to the migration to the cloud environment ($40,500 budgeted). Budget for 2017 includes the new total. Also included is license renewal for MS Visio ($1317.36), Dynamic CRM ($10,281.60), CRM Sandbox Instances ($2935.44), and Our Azure Cloud Hosting ($1273.68). Thank you. Shawn Delahanty