CDBG Contract - DCI - CDBG Administration Activity

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APPENDIX SCOPE OF SERVICES / PROJECT DESCRIPTION DEPARTMENT OF COMMUNITY INVESTMENT COMMUNITY DEVELOPMENT BLOCK GRANT ADMINISTRATION ACTIVITY 16-JC-99 1/01/2016- 12/31/2016 PURPOSE AND INTENT The City of South Bend, in creative and affirmative partnership with City residents, private enterprise, neighborhood and community organizations, and the Federal Government, is committed to the national objectives of "creating a suitable living environment, decent housing, and creating economic opportunities" for all persons. In attempting to achieve these objectives, the City of South Bend has determined that there is a need to secure special expertise to manage the program. Program funds will be utilized through the Department of Community Investment for the Community Development Block Grant Administration Activity. TARGETED GOALS The targeted goal for the Department of Community Investment Block Grant Administration Activity (16-JC- 99) is to provide administrative services for the Community Development Block Grant Program: Activities include: • award planning and process; • contract management; • claims processing; • subrecipient monitoring; • environmental review; • Davis -Bacon Act compliance; • reporting. The pro-rata share of the salary, wages, and related costs of each person whose job includes any program administration assignments for these CDBG activities may be reimbursed through this CDBG Administration Activity. If, for any reason, there is difficulty in achieving this goal, the Agency must notify the Department of Community Investment of the problem(s) so the matter(s) can be rectified in a timely manner. ACTIVITY SERVICE AREA The activities managed under the Community Development Block Grant Program Administration project are to be carried out in the South Bend neighborhoods designated low -moderate income per HUD regulations. TIMETABLE Costs may be incurred when the agency is notified to proceed by the Department of Community Investment. This activity shall commence on January 1, 2016, and shall continue to and include December 31, 2016. All funds unobligated by 12/31/16 and all funds unspent by 1/31/17 will be subject to reprogramming at the option of the City. PROGRAM BUDGET The total CDBG budget for the Department of Community Investment Community Development Block Grant Administration Activity shall not exceed $300,000.00. COST CATEGORIES Generally, costs must be necessary, reasonable and directly related to the grant. In accordance with the Statement of Purpose and Intent, eligible cost categories include personnel wages and fringe benefits associated with the administration of CDBG activities listed above. Time cards must be submitted indicating time spent on CDBG activities before reimbursement will be approved. NON -EXPENDABLE PROPERTY Notwithstanding any provision herein to the contrary, no costs may be incurred for non -expendable property Appendix I - Scope of Services Page 1