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REGULAR MEETING AUGUST 7, 2000
<br />The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, August
<br />7, 2000, by Board Member M. Catherine Roemer, with Mr. Donald E. Inks present. Also present
<br />was Board Attorney Frank Schaffer. Board President Gary A. Gilot was not present.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the minutes of the regular
<br />. meeting of the Board held on July 31, 2000, were approved.
<br />AWARD BID - ONE (1) PAINT MACHINE
<br />Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on March 27, 2000,
<br />bids were received and opened for the above referred to equipment. After reviewing those bids, Mr.
<br />Chlebowski recommends that the Board award the contract to the lowest responsible and responsive
<br />bidder, JCL Equipment Company, Inc., Post Office Box 396, Xenia, Ohio, in the amount of $96,000.
<br />Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as
<br />outlined above. Ms. Roemer seconded the motion which carried.
<br />TABLE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - 2000
<br />CONCRETE PAVEMENT REPAIRS - PROJECT NO. 100-27
<br />Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, Change Order No. 1 (Final)
<br />and the Project Completion Affidavit were tabled.
<br />APPROVAL OF GRANT AGREEMENT - NEIGHBORHOOD YOUTH GRANT -LACASA DE
<br />AMISTAD
<br />Ms. Roemer stated that the Board is in receipt of a Grant Agreement between the City of South Bend
<br />and LaCasa de Amistad, 746 South Meade, South Bend, Indiana, for paint and painting supplies for
<br />the mural project located at the Western and Walnut Streets viaduct. Ms. Roemer noted that the
<br />Agreement is in the amount of $704.00. Therefore, upon a motion made by Mr. Inks, seconded by
<br />Ms. Roemer and carried, the Grant Agreement was approved and executed.
<br />APPROVAL OF CONTRACT - PUBLIC AUCTION - KASER' S AUCTION SERVICE
<br />Ms. Roemer stated that the Board is in receipt of a Contract between the City of South Bend and
<br />Kaser's Auction Service, 67601 Pine Road, North Liberty, Indiana, for auction service for liquidation
<br />of obsolete vehicles and other property to be held on August 26, 2000, beginning at 8:30 a.m.. Ms.
<br />Roemer noted that the Contract is in the amount of five percent (5%) commission on items auctioned.
<br />Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was
<br />approved and executed.
<br />TABLE AGREEMENT - CONSULTING SERVICES/CONSTRUCTION MANAGEMENT -
<br />HOUSING DEVELOPMENT CORPORATION
<br />The above referred to Agreement was tabled, as there was not a quorum present to act upon it.
<br />APPROVE CONSTRUCTION CONTRACT - SOUTHEAST NEIGHBORHOOD
<br />REDEVELOPMENT - DEMOLITION AND SITE CLEARANCE - GRADE -RITE EXCAVATING
<br />- PROJECT NO. 100-63
<br />Ms. Roemer advised that in accordance with the bid awarded on July 24, 2000, to Grade -Rite
<br />Excavating, 12877 Industrial Drive, Granger, Indiana, in the amount of $11,500.00 for the above
<br />referred to project, a Contract in said amount was being submitted for Board approval. Upon a
<br />motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was approved and the
<br />appropriate Certificate of Insurance was filed.
<br />APPROVE CONSTRUCTION CONTRACT - LINCOLNWAY WEST - PHASE I - ECLIPSE
<br />STREET TO ELMER STREET - PROJECT NO 100-40
<br />Ms. Roemer advised that in accordance with the bid awarded on July 31, 2000, to Rieth Riley
<br />Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $704,098.24, which is
<br />the base bid and alternate, for the above referred to project, a Contract in said amount was being
<br />submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and
<br />carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond
<br />and Labor and Materials Payment Bond as submitted were filed.
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