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AGENDA REVIEW SESSION AUGUST 4, 2016 241 The Agenda Review Session of the Board of Public Works was convened at 10:40 a.m. on August 4, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, Therese Doran, and James Mueller present. Also present was Attorney Benjamin Dougherty. The meeting was held in the 131h Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of a License Agreement and an Art Work Commissioning Agreement. Board members discussed the following item(s) from the agenda. - Change Order— Waste Water Treatment Plant Secondary Treatment Improvements Mr. Jacob Klosinski, Waste Water, stated this change order for Thieneman Construction is for various issues including aeration pipe replacements. He noted they determined that while the equipment is down is a good time to replace these pipes. Mr. Klosinski stated they are also requesting to install dewatering pump timing relays; reroute heating panels and optic cables; address lowering dewatering wells; and remove nitrification pipes, conduit, pressure valves, baffle walls, and knife gate valves. Mr. Gilot questioned if they are far enough along that they don't expect any unforeseen changes. Mr. Klosinski stated they foresee a few more down the mad, but this takes care of a large part of the project. Mr. Gilot asked if they felt it advantageous to have this contractor do this work rather than bid this out separately. Mr. Klosinski stated they are already mobilized and at the site so they felt it was better to do it now with this contractor, adding it could be more expensive to do it later. - Change Orders —South Bend One -Way to Two -Way Conversion, Division A and B Mr. Toy Villa, Engineering, stated he is asking the Board to approve Amended Change Orders 1, 2, and 3 for each division because of an error that was discovered in the original Change Order No. 1 that threw the other totals off. He explained when Change Order 1 was calculated, the inspector added the alternates to the base bid, but they were already calculated in the total. Mr. Villa stated he wants to go back to the first Change Order and correct everything. He stated Change Order No. 4 is an omission in quantities for Division A. Mr. Ken stated Change Order No. 4 for Division B is for storm sewer revisions. - Memorandum of Understanding - MACOG Mr. Kerr stated last year MACOG wanted to increase the cost of these traffic count agreements from $5,000 to 512,000 so the City didn't follow through with them. He stated now they agreed to not increase the costs so there is one agreement fur fiscal year 2016 and one for 2017. Mr. Gilot noted they couldn't do this work themselves for this cost. - New Installation —Traffic Control Devices Mr. Kerr stated this is a second revision to the Harrison Primary Center traffic signage that is due to a lot of calls about speeding and site distance issues. Mr. Gilot asked if this is being addressed as a pattern of traffic rather than each one meeting warrant. Mr. Kerr stated it is and there is a memo to that effect, - New Installation —Residential Parking Signs Mr. Kerr stated the Board previously approved a Resolution establishing a residential parking area across from Four Winds Field. This request amends the exhibit to the resolution. He noted a 70' area in front of the house on the east side of South Taylor Street is being added after a study showed the area is being used for parking by visitors to the Four Winds Field Stadium on a regular basis. Mr. Kerr stated this is a case of a large employer that takes a lot of parking. Mr. Gilot noted a study observed the entire block was taken up with cars for the stadium, meeting the criteria for establishing a residential parking area. - Additions to the Agenda Mr. Jitin Kain, Public Works, stated he has two additions, one a license agreement and the other an agreement with Tuck Langland for a sculpture of Father Theodore Hesburgh and Martin Luther King, Jr. He noted the agreement is for $240,000, but it's all being paid out of donations —" that will go into a separate account. Mr. Kain stated the license agreement, in the amount of $1,000, is for permission from the Martin Luther King, Jr. Center in Atlanta to use his likeness for the sculpture. Mr. Kain stated the sculpture is projected to be completed by next June. No other business came before the Board. Upon a motion by Mr. Relos, seconded by Ms. Maradik and carried, the meeting adjourned at 11:24 a.m.