03/27/00 Board of Public Works Minutes

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REGULAR MEETING 1O One (Y) Model LDI Maxi 165 $104,421.00 Option #1 $ 10,835.00 NORTHERN EQUIPMENT COMPANY, INC. 16465 West Lincolnway Highway Plymouth, Indiana 46563 Bid was signed by Mr. Willard Frost, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was not completed Ten per cent (10%) Bid Bond was submitted L-03163 One (1) MB Striper Pavement Marking Machine $125, 763.00 JCL EQUIPMENT COMPANY, INC. Post Office Box 396 Xenia, Ohio 45385 Bid was signed by Mr. Kim Lunay Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: One (1) Airless Striper $ 96,000.00 Pavement Marking Machine Option #1 $ 9,000.00 No Trade -In MARCH 27, 2000 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Equipment Services for review and recommendation. AWARD BID - FOUR (4) 20 YARD PACKERS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on February 28, 2000, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Central Indiana Truck Equipment Corporation, c/o The Heil Company, Post Office Box 8676, Chattanooga, Tennessee, who is the lowest, most responsive and responsible bidder, in the amount of $468,720.00. Mr. Chlebowski asked that the lowest bidder be rejected, based on the following: The specification requires a minimum of 1000 pounds per cubic yard of compaction. The New Way Cobra is rated at 850-950 pounds per cubic yard. During the demonstration the Cobra and the two other 20 yard packers currently in our fleet were packed and weighed. The Cobra held 5.860 tons of refuge when fully loaded, the other trucks carried. 7.470 and 7.610 tons respectively. The packing cylinder hydraulic pressure was also checked to assure a fair comparison. The Cobra was running 400 PSI more packing pressure than the City's units. This is 21+% less compaction and would result in more trips to the land fill, less homes picked up between runs, a delay in service to customers, and additional costs as charges are incurred by truck volume and not weight. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above, subject to financing in near future. Mr. Littrell seconded the motion which carried.