03/27/00 Board of Public Works Minutes

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REGULAR MEETING MARCH 27, 2000 The removal of the contractor from the list shall commence upon the 1 lth day after the mailing of the letter, unless the contractor notifies the Traffic Bureau Commander that it wishes the suspension to commence at an earlier date. If a contractor is suspended from the list for any reason set fourth in paragraph 3(b) or 3(c), the contractor shall be placed at the bottom of the rotation list at the end of the suspension if a vacancy still exists. Otherwise the contractor shall be added to the waiting list at the end of the suspension. 4. Upon receipt of a request from the South Bend Police Department, the South Bend Police Communications Center will contact the approved contractors in order of rotation to impound the abandoned, illegal, or crashed vehicle until a contractor is located who can immediately commence impounding or towing. 5. Responsibility of contractor: a. Storage lot, Office and Records shall be open and available for South Bend Police Department inspection any time of the day or night; b. Any and all impounded vehicles stored over 72 hours must have Indiana report Form 322 completed. When twenty (20) or more such forms are collected, they will be delivered to the Traffic Office for VIN verification and a check to see if any of the vehicles are stolen. If the form cannot be read or the VIN does not conform to NATB Standards the form will be stamped DOES NOT CONFORM and returned to the towing company for correction. All vehicles going into State Sale will have the registration plates removed and hand carried to the Traffic Office where they will be recorded and stored. As these registration plates expire they will be destroyed and recorded as being destroyed. c. The towing vehicles used pursuant to this agreement must be well maintained and kept clean, as frequently citizens will be accompanying their vehicle back to the contractor to summon a ride; d. All towing vehicles used pursuant to this agreement will have a broom, bucket, and shovel and shall remove all debris from vehicle crash scenes; and shall otherwise meet the requirements of IC-9-18-13. e. Each towing vehicle will be clearly marked with the name of the tow service, address and telephone number on both cab doors of the vehicle; and shall otherwise meet the requirements of IC 24-4-6-2 . f. Each contractor will make itself available for semi-annual inspections by the Fire Department and its Department of Code Enforcement without notice, g. Each contractor must meet all zoning ordinances established by the City; h. Each contractor must have an established business and storage lot within the City Limits of South Bend, Indiana. i. Each contractor shall have a valid license under Section 4-20.5 of the South Bend Municipal Code. j. If the impounded vehicle that is not stored at the business address of the contractor, the contractor must notify the Traffic Office of the location at which the vehicle will be stored. 6. All contractors shall abide by a uniform fee policy, which shall be set by the South Bend Police Department and filed with the Board of Public Safety of the City of South Bend and reviewed at least once a year. The initial setting of the fees and the yearly review shall include consultation with all contractors on the list at the time. 7. The initial list shall be limited to a maximum of 6 contractors. By March 1 of each calendar year, the South Bend Police Department shall submit to the Board of Public Safety a statement of the total number of impounds made pursuant to this resolution. Commencing March 1, 2000 the following procedures shall be utilized to fill any vacancies on the list: a. The optimum number of slots on the list shall be 1 for every 1000 regular tows (rounded off to the nearest 1000). b. No contractor shall be removed from the list because the list contains more names than the optimum number. c. If, when a contractor is removed from the list for any reason, the number of contractors remaining on the list is still above or at the optimum, no contractor shall be placed on the list.