01/04/00 Board of Public Works Minutes

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��(lie�w�If REGULAR MEETING JANUARY 4, 2000 The regular meeting of the Board of Public Works convened at 9:37 a.m. on Tuesday, January 4, 2000. The meeting was called to order by Board President James R. Caldwell, with Ms. M. Catherine Roemer present. Mr. Lew Powell was absent. Ms. Michelle Engel, Board Attorney, was also present. ADDITIONS TO THE AGENDA Mr. James Caldwell advised the Board that the following item should be added to the agenda: Election of officers for the Board of Public Works Mr. Caldwell moved that the addition be made to the agenda. Ms. Roemer seconded the motion, which carried. ELECTION OF BOARD OF PUBLIC WORKS OFFICERS Ms. Roemer nominated Mr. Caldwell as president of the Board. Mr. Caldwell moved and seconded the nomination. After a brief discussion in which Mr. Caldwell told the Board that he is departing the City of South Bend, it was decided that Ms. Roemer will assume the president's position until the Board positions can be filled. APPROVAL OF DECEMBER 29. 1999 MEETING MINUTES Upon a motion made by Ms. Roemer, and seconded by Mr. Caldwell, the December 29, 1999 minutes were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TRUCKING AND HAULING SERVICES FOR THE YEAR 2000 In a memorandum to the Board, John Dillon, Director of Environmental Services, requested permission to advertise for the sale of bids for the above referenced service. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to advertise was approved. APPROVE CONTRACT FOR AUTHORIZATION FOR ENTRY UPON PUBLIC PROPERTY Mr. Caldwell advised that the Board is in receipt of a contract between American Home Dreams, Inc. and the City of South Bend for authorization for entry on lots 27, 28, and 32 of the recorded Plat of Southeast Neighborhood Redevelopment Phase One for preconstruction activities in anticipation of the property purchase. Mr. Marco Mariani spoke on behalf of the contract and gave explanation of the necessity of the authorization for entry. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the contract was approved and executed. APPROVE AGREEMENT - AMERICAN HOME DREAMS, INC. Mr. Caldwell stated that the Board is in receipt of a purchase agreement between the City of South Bend and American Home Dreams, Inc., for the purchase of lots 27, 28 and 32 of recorded Plat of Southeast Neighborhood Redevelopment Phase One. Mr. Caldwell noted that the agreement is in the amount of $10.00. Mr. Marco Mariani noted that it is the purchaser's responsibility to record the agreement and deed. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the agreement was approved and executed. APPROVE STATEMENT OF BENEFITS - AMERICAN HOME DREAMS, INC. Mr. Caldwell stated that the Board is in receipt of a statement of benefits for the lots 27, 28 and 32 of recorded Plat of Southeast Neighborhood Redevelopment Phase One. Mr. Marco Mariani said that this statement of benefits goes back to a tax abatement that was previously forgotten. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the statement of benefits was approved. APPROVE CHANGE ORDER NO. 1 FOR 1999 CONCRETE REPAIRS PHASE TWO - PROJECT NO. 99-07A Mr. Caldwell advised that Toy Villa, Contract Engineer, submitted the above referenced change order on behalf of Walsh & Kelly, Inc., with an increase in the contract amount by $4,023.60, and a new contract sum of $185,177.40 . Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the change order was approved. Funding for this project is LRSA.