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<br />REGULAR MEETING JULY 9, 2001
<br />made a motion that the recommendation be accepted and the quotation be awarded as outlined
<br />above. Mr. Gilot seconded the motion which carried.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) 2001
<br />POSITIVE DISPLACEMENT JET RODDER/VACUUM SWEEPER CLEANING MACHINE
<br />In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Central Services, requested
<br />permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon
<br />a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request to advertise for the
<br />receipt of bids was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CLEVELAND
<br />ROAD IMPROVEMENTS - AMERITECH DRIVE TO MAYFLOWER ROAD - PHASE II/TITLE
<br />SHEET - PROJECT NO. 101-040
<br />In a memorandum to the Board, Mr. Carl P. Littrell, City Engineer, requested permission to advertise
<br />for the receipt of bids for the above referred to project. In addition, the Title Sheet for this project
<br />was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell
<br />and carried, the request to advertise for the receipt of bids and the Title Sheet were approved.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - KENDALL
<br />STREET - RELOCATION OF CURB STOP BOXES - NIEZGODSKI PLUMBING INC -
<br />PROJECT NO. 100-70A
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change
<br />Order on behalf of Niezgodski Plumbing, Inc., Post Office Box 3096, South Bend, Indiana,
<br />indicating that the contract amount be increased by $2,180.00 for a new contract sum including this
<br />Change Order in the amount of $31,610.00. Additionally submitted was the Project Completion
<br />Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot
<br />and carried, the Final Change Order and the Project Completion Affidavit were approved subject to
<br />the filing of the appropriate three-year Maintenance Bond.
<br />APPROVAL OF PROPOSAL - ENGINEERING SERVICES - PRELIMINARY DESIGN AND
<br />BUDGET COSTING - BLACKTHORN CORPORATE PARK - OFFICE PROJECT 2002 -
<br />PANZICA ARCHITECTURE GROUP
<br />Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and
<br />Panzica Architecture Group, 422 East Monroe, South Bend, Indiana, for the above referred to
<br />project. Mr. Gilot noted that the Proposal is in the amount of $5,000.00 plus limited reimbursibles.
<br />Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Proposal was
<br />approved and executed.
<br />APPROVE CONSTRUCTION CONTRACT - POPPY ROAD TRUNK SEWER EXTENSION -
<br />HRP CONSTRUCTION - PROJECT NO. 101-023
<br />Mr. Gilot advised that in accordance with the bid awarded on June 4, 2001, to HRP Construction,
<br />Post Office Box 266, South Bend, Indiana, in the amount of $889,830.10 for the above referred to
<br />project, a Contract in said amount was being submitted for Board approval. Upon a motion made
<br />by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate
<br />Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted
<br />were filed.
<br />APPROVE CONSTRUCTION CONTRACT - FUEL STORAGE TANK REMOVAL - 730
<br />UNITED DRIVE - WARNER AND SONS - PROJECT NO. 101-050
<br />Mr. Gilot advised that in accordance with the bid awarded on June 25, 2001, to Warner and Sons,
<br />Post Office Box 87, Elkhart, Indiana, in the amount of $10,465.00 for the above referred to project,
<br />a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr.
<br />Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate
<br />of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed.
<br />APPROVE BUILDING BLOCK GRANT AGREEMENTS
<br />The following Building Block Grant Agreements were presented to the Board for approval:
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