05/29/01 Board of Public Works Minutes

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REGULAR MEETING MAY 29, 2001 opened for the above referred to project. Mr. Littrell stated that one discrepancy on the bid received from Kaser-Spraker Construction Company was found. The mistake is a arithmetical error in the summation of the extensions. Special Provisions for this project and all recent Public Works construction projects have included Section III A. Lc which states that the Board reserves the right to award based upon "the probable final, as constructed cost of the project work." To date, no customers have come forward for full block curb, sidewalk, or combination curb, sidewalk, and drive approach replacement so there will be zero units charged for Items la, 2a, and 3a. The quantities in Items lb, 2b, and 3b will be higher than the initial estimate as given in the proposal. The proposals based on this information were retabulated, as there will be no full block replacements. Bidders were also notified in the Special Provision that a contract would not be issued to the same company for both zones. Selge Construction was the lowest responsive and responsible bidder in both zones for the probable final cost of the project. They prefer to work in Zone 2. Kaser-Spraker Construction is the next lowest responsive and responsible bidder for Zone 1. Mr. Littrell recommended the contracts be awarded to Selge Construction, 2833 South 11' Street, Niles, Michigan, for $233,075.00 (Zone 2) and to Kaser-Spraker Construction, 25487 West State Road 2, South Bend, Indiana, for $282,875.00 (Zone 1). Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CURB SIDEWALK AND DRIVE APPROACH REPAIR - SOR1N STREET - PROJECT NO 101-27 In a memorandum to the Board, Mr. Hesham Khalil, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Khalil stated that this project will construct public works improvements for removal and replacement of curbs, sidewalks and drive approaches on Sorin Street. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVE CHANGE ORDER - SOUTHFIELD SOUTHERN STORM SEWER - SECTION I - YOUNGS EXCAVATING - PROJECT NO.100-59 Ms. Roemer advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Youngs Excavating, Post Office Box 2766, South Bend, Indiana, indicating that the Contract amount be decreased $8,498.64 for a new Contract sum including this Change Order in the amount of $270,290.36. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - SOUTHFIELD SOUTHERN STORM SEWER - SECTION I - YOUNGS EXCAVATING - PROJECT NO.100-59 Ms. Roemer advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 on behalf of Youngs Excavating, Post Office Box 2766, South Bend, Indiana, indicating that the Contract amount be increased $8,270.00 for a new Contract sum including this Change Order in the amount of $278,560.36. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - LEIGHTON PLAZA - CAST IN PLACE CONCRETE - HAGERMAN CONSTRUCTION - PROJECT NO. 97-57-3 Ms. Roemer advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 2-03.50- 04 on behalf of Hagerman Construction Corporation, 510 West Washington Boulevard, Fort Wayne, Indiana, indicating that the Contract amount be decreased $22,719.40 for a new Contract sum including this Change Order in the amount of $1,047,389.79. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - RAMENDA MASONRY - PROJECT NO. 98-25-5.4 Ms. Roemer advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 004 on behalf of Ramenda Masonry, 54889 Lexington, South Bend, Indiana, indicating that the Contract amount be increased $11,015.00 for a new Contract sum including this Change Order in the amount of $568,042.19. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Change Order was approved.