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REGULAR MEETING JANUARY 8, 2001
<br />APPROVE FINAL CHANGE`6RDER AND PROJECT COMPLETION AFFIDAVIT - GOOD
<br />NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - ZONE 2 -
<br />BATTEAST CONSTRUCTION -PROJECT NO. 100-17
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change
<br />Order on behalf of Batteast Construction Company, Inc., 430 East LaSalle Avenue, South Bend,
<br />Indiana, indicating that the contract amount be increased by $46,671.86 for a new contract sum
<br />including this Change Order in the amount of $178,891.87. Mr. Frank Schaffer, Board Attorney,
<br />stated that the City has made it a policy over the years of doing concrete work and curbing work for
<br />private citizens and businesses in various areas oftown. Engineering and the City has set a goal every
<br />year trying to complete between 300 and 400 homes by upgrading sidewalks and curbs. This is a
<br />favored project of the Mayor since it improves the aesthetics of the City and supports good
<br />community relations. This year's goal by Engineering was to split the City in half (east and west) at
<br />Michigan Street. The intention, although not in writing, was to repair 250 sidewalk and curb
<br />properties. The original budget for this zone was $132,000.00 based upon the cost of doing these
<br />concrete projects in the past. However, in doing this project on the east side, almost one third of
<br />these projects were at private businesses and churches which involved more concrete and curb work.
<br />This made a dramatic increase in the cost of these projects. This additional expense was not
<br />anticipated because the Engineering Department did not know which properties on the east side
<br />would be worked on. If this had been entirely residential, the 120 lots that were repaired would have
<br />most likely been covered by the original budget. Since one third of these properties were businesses
<br />and churches, these lots were much larger and the curb work had to be much more substantial,
<br />therefore the costs were considerably higher. The final cost of this year's project was $178,891.87,
<br />which was 35.3% higher than the original order of $132,220.00. Since this cost overrun was
<br />something that was unforeseen and could not be anticipated, the Legal Department recommends this
<br />Change Order be approved. Additionally submitted was the Project Completion Affidavit indicating
<br />this new final cost. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the
<br />Final Change Order and the Project Completion Affidavit were approved subject to the filing of the
<br />appropriate three-year Maintenance Bond.
<br />RATIFY CONSTRUCTION CONTRACT - OLIVE STREET REPAIRS - CALHOUN STREET
<br />TO HUMBOLDT STREET - RIETH RILEY CONSTRUCTION - PROJECT NO. 100-73
<br />Mr. Gilot advised that in accordance with the bid awarded on December 11, 2000, to Rieth Riley
<br />Construction, Post Office Box 1775, South Bend, Indiana, in the amount of $122,605.00 (base bid
<br />plus alternate) for the above referred to project, a Contract in said amount was being submitted for
<br />Board approval. It was noted that this Contract was approved on December 26, 2000 pursuant to
<br />Resolution No. 100-2000. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the
<br />Contract was ratified and the appropriate Certificate of Insurance, Performance Bond and Labor and
<br />Materials Payment Bond as submitted were filed.
<br />TABLE PROPOSAL - SITE ASSESSMENT AT OMNIPLEX FACILITY - 1408 ELWOOD
<br />AVENUE - BRUCE CARTER ASSOCIATES, INC.
<br />Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Proposal was tabled.
<br />RATIFY CONSTRUCTION CONTRACT - LEPEEP RESTAURANT -ELECTRICAL PACKAGE
<br />- ZEILER ELECTRIC - PROJECT NO. 100-99
<br />Mr. Gilot advised that in accordance with the bid awarded on December 11, 2000, to Zeiler Electric,
<br />55210 Elder Road, Mishawaka, Indiana, in the amount of $32,500.00 for the above referred to
<br />project, a Contract in said amount was being submitted for Board approval. It was noted this
<br />Contract was approved on December 27, 2000 pursuant to Resolution No. 100-2000. Upon a
<br />motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Contract was ratified and the
<br />appropriate Certificate of Insurance was filed.
<br />APPROVE CONSTRUCTION CONTRACT - CARPETING - CENTURY CENTER - CARPET
<br />SERVICE OUTLET, INC. - PROJECT NO. 100-105
<br />Mr. Gilot advised that in accordance with the bid awarded on December 26, 2000, to Carpet Service
<br />Outlet, Inc., 1514 Mishawaka Avenue, South Bend, Indiana, in the amount of $33,443.46 for the
<br />above referred to project, a Contract in said amount was being submitted for Board approval. Upon
<br />a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was approved and
<br />the appropriate Certificate of Insurance was filed.
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