05/28/02 Board of Public Works Minutes

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REGULAR MEETING MAY 28, 2002 APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - WASHINGTON FROM ST. JOSEPH TO MICHIGAN AND MICHIGAN FROM COLFAX TO WASHINGTON - H.O.G. RALLY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sandy Kite Hunt, Indiana State Rally, Inc., 6035 Orinoco Avenue, Indianapolis, Indiana, to conduct the above referred to event June 14 through June 16, 2002, from 7:00 a.m. until 4:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved, subject to the entrance of the parking garage remaining open from Colfax on Michigan Street, and notification to other business owners of the street closures. APPROVE CONSTRUCTION CONTRACT - MISHAWAKA AVENUE BANNER PROJECT - TRANS TECH ELECTRIC - PROJECT NO. 102-043 Mr. Gilot advised that in accordance with the bid awarded on May 9, 2002, to Trans Tech Electric, (Quanta Services, Inc.), Post Office Box 3915, South Bend, Indiana, in the amount of $1,341.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $1,923,149.33 May 28, 2002 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. REQUEST TO PLACE "APARTMENT SHOPPERS GUIDE" STANDS IN DOWNTOWN SOUTH BEND In a letter to the Board, Mr. Mark Avers, DistribuTech, 1118 North Garfield, Lombard, Illinois, requested permission to place the above referred to stands throughout the downtown area of South Bend. The Board discussed the request, and it was determined that at this time this request would be denied as the downtown streetscape concept is being studied. The issue of safety and aesthetics in regard to these "stands" would need to be addressed, as well as the distributors providing a contribution to future kiosks. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on May 23, 2002. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:05a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President �Zzz*l Carl P. Littrell, Member