11/24/03 Board of Public Works Minutes

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�9395 REGULAR MEETING NOVEMBER 24. 2003 OPENING OF QUOTATIONS/AWARD QUOTATION- FIELD POINT GRADING AND DRAINAGE IMPROVEMENTS - PROJECT NO 103-071 (SEWAGE WORKS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: YOUNGS EXCAVATING, INC. Post Office Box 2766 South Bend, Indiana Quotation was submitted by Mr. Kurt Youngs QUOTATION: $14,245.00 HRP CONSTRUCTION. INC. 5777 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. Paul Fallon QUOTATION: $19,478.00 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Quotation was submitted by Mr. William Loudin QUOTATION: $32,000.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. After reviewing those quotations, Mr. Jason Durr, Engineering, recommends that the Board award the contract to Youngs Excavating, Inc., in the amount of $14,245.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST TO EXTEND BID PRICES - SODIUM CHLORIDE (SEWAGL; WORKS) In a letter to the Board, Mr. Paul Overton, Indian Trucking Company, Post Office Box 540, Portage, Indiana, stated they would honor the 2002/2003 road salt delivered price of $32.65 per net ton for the 2003/2003 season. Mr. Sam Hensley, Street Commissioner, concurred. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to extend bid prices for Sodium Chloride for the 2003/2004 salt season was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - JANITORIAL SUPPLIES (USER DEPARTMENT) In a memorandum to the Board, Mr. George Zana, Central Services, requested permission to advertise for the receipt of bids for the above referred to items. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately nineteen (19) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved.