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0393 <br />PUBLIC AGENDA SESSION NOVEMBER 20, 2003 <br />The Public Agenda Session of the Board of Public Works was convened at 8:35 a.m. on Thursday, <br />November 20, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. <br />Inks present. Also present was Assistant City Attorney John Livingston. Board Attorney Thomas <br />Bodnar was not present. Board of Public Works Clerk Angela Jacob presented the Board with a <br />proposed agenda of items presented by the public and by City staff. <br />AGENDA ITEM ADDED <br />The following item was added to the agenda: <br />- Change Order - Cleveland Road Added Travel Lanes <br />Board members discussed the following item(s) from that list. <br />- Proposal - Maintenance Planner/Scheduler Training - Life Cycle Engineering <br />Mr. Jack Dillon, Director, Environmental Services, stated this Proposal will provide training <br />for maintenance and scheduling processes, and would be available to other Public Worl<:s <br />Departments. The Board discussed allowing the Environmental Services Director to <br />increase the Purchase Order amount to incorporate additional attendees for the training. <br />- Purchase Agreement - Automated Fingerprint Identification System - NEC Solutions <br />Captain Gary Horvath, Police Department, stated NEC Solutions is the sole source for this <br />system, which is funded by a grant and the Capital Budget. The Maintenance Agreement <br />funding is appropriated for year 2004. <br />- Permit Delivery System - Downtown South Bend <br />Mr. Bob Mathia, Community and Economic Development, stated this pilot program is <br />intended for commercial delivery companies in the downtown area. Delivery parking will <br />be prohibited between the hours of 11:30-1:00 p.m. The issuance of permits will be through <br />the Board of Public Works Clerk. This 90-day pilot program will complete a review after <br />60-90 days. <br />- Amendment - Additional Consulting/Administration Services - Oliver Boiler House - Arsee <br />Engineers, Inc. <br />Mr. Andy Laurent, Community and Economic Development, stated the denwlition of this <br />building removed several beams which should have been replaced according to building <br />codes. To correct the beams, Arsee Engineers will review the structure. <br />- Agreement - Surveying Services - Relocation of United Drive - Danch, Hamer and Associates <br />Mr. Andy Laurent, Community and Economic Development, stated this Agreement is for <br />surveying services for the relocation of United Drive. <br />- Grant Agreement - Transfer of Funding from South Gateway Corridor to Urban Enterprise Zone <br />Mr. Chris Dressel, Community and Economic Development, stated the Agreement transfers <br />funding from the Gateway Corridor to Urban Enterprise Zone for acquisition, demolition and <br />pre -development of properties on South Michigan Street. <br />- Extension of Sodium Chloride Bid Prices <br />Mr. Sam Hensley, Street Department, stated the bid price of $32.65 remains the same from <br />2001. Prices have risen approximately $7.00 per ton this year in other cities. <br />The Clerk was instructed to post the agenda and notify the media and other persons who have <br />requested notice of the meeting agenda. No other business came before the Board. The meeting <br />adjourned at 9:25 a.m. <br />BOARD OF PUBLIC WORKS <br />Gary A. Gilot, President <br />(i4l <br />Carl P. Littrell, Member <br />