07/29/03 Board of Public Works Special Meeting Minutes

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SPECIAL MEETING JULY 29, 2003 APPROVAL OF AGREEMENT -NEIGHBORHOOD YOUTH GRANT -FRIENDSHIP FLYERS Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Friendship Flyers, 206 Falcon, South Bend, Indiana, for youth activities. Mr. Gilot noted that the Agreement is in the amount of $1,700.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 57-2003 Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, Resolution No. 57-2003 was adopted by the Board of Public Works as follows: RESOLUTION NO. 57 -2003 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND SETTING A POLICY FOR THE DISPLAY OF BANNERS AND SIGNS ON MUNICIPAL PARKING GARAGES WHEREAS, the South Bend Board of Public Works (BPW) is authorized by state (I.C. 36-4- 9-5) and local law (South Bend Municipal :`ode, Chapter 2, Article 5, Section 2-50) to perform certain duties; and WHEREAS, the BPW is in charge of the property of the City of South Bend; and WHEREAS, among the pieces of the property owned by the City of South Bend are three municipal parking garages; and WHEREAS, there have been requests to place banners or other items on the outside of these garage; and WHEREAS, it is in the best interest of the public that a policy be in place which contains standards by which decisions about allowing such banners can be consistently and fairly made. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, as foilows: 1. Banners or signs shall not be approved for hanging or otherwise attached to any of the parking garages unless the banner reflects an event that is either: (a) occurring inside the parking garage; (b) sponsored by the City of South Bend; or (c) sponsored by a not -for -profit corporation which receives substantial funding from the City of South Bend. 2. If the banner is in support of an event that is not sponsored by the City of South Bend, then the sponsoring not -for -profit organization shall name the City of South Bend as an additional insured in the insurance policy with limits of $300,000 per person and $5,000,000 per occurrence; 3. Political signs and banners shall not be displayed; 4. The sponsor shall provide a photograph or drawing of the banner for the Board's approval; 5. The Board shall reject any banner if it not satisfied with the safety of the display; and 6. The Board may use a file stamp to affix their signatures in approving or rejecting the banner.