03/24/03 Board of Public Works Minutes

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0083 PUBLIC AGENDA SESSION MARCH 20, 2003 The Public Agenda Session of the Board of Public Works was convened at 8:00 a.m. on March 20, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. Board members discussed the following item(s) from that list. - New Installation - Handicapped Accessible Parking Space Signs - 1159 East Indiana Mark Horvath, Traffic & Lighting, stated that the request does not meet criteria. The Board requested that he speak with the homeowner to find out more information for parking availability. - Request to Advertise for the Receipt of Bids - Clean Command Amplifiers Kits/Lapel Kits for Radio Interference Mr. Rick Switalski, Fire Department, stated that the Fire Department has received a grant in the amount of 70% for purchase of these items and the Fire Department budget will cover the remaining 30%. These items must be compatible with the Motorola radios. - Request to Extend Traffic Paint Bid Mr. George Zana, Purchasing, stated that ICI Dulux approached the City requesting an extension of traffic paint bid prices. This bid was let in 2002, and was awarded to ICU Dulux. The 2002 prices and conditions will remain the same for 2003. Mr. Zana will check with Traffic and Lighting to see if this product has been satisfactory. - Request to Advertise for the Receipt of Bids - Chemicals for Wastewater Treatment Plant Mr. Bob Toppel, Wastewater Treatment Plant, stated this bid is the same as in past years. The Board requested Mr. Toppel to check into the homeland security information to be added to future specifications, and to possibly partner with the Water Works for bid letting of chemicals in the future. - Final Change Order/Project Completion Affidavit - South Michigan Street Improvements Mr. Toy Villa, Public Construction Manager, stated that the overrun was due to a design error, which was "not reasonably foreseeable". - Standard Form of Agreement - Fire Station No. 9 - The Troyer Group This Agreement will be approved in the amount not to exceed $31,683.00, which includes the site selection and schematic design only. - Supplemental Agreement - Chapin Street Reconstruction - American Consulting Funding for this project is appropriated from the 2003 LRSA. - Standard Form of Agreement - Fire Station No. 2 - MPA Architects This Agreement will be approved in the amount not to exceed $69,000.00, which includes document development and schematic design only. - License Agreement - Pole Attachment (ERUV) - Indiana Michigan Power Mr. Carl Littrell will continue discussions with Dr. Goodman confirming the poles and attachments to be used in this Agreement. - Recommendation to Close Street - Washington from Notre Dame Avenue to St. Peters Street - Block Party History for this yearly block parry indicates problems in this area. The Board will continue discussion at the regular meeting. - Recommendation - Alley Vacation - Near 1200 Block West Jefferson The Fire Department stated they will not be able to maneuver the fire trucks in this alley if it is vacated. The Clerk will forward all concerns and recommendations to the petitioner. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 10:20 a.m.