03/10/03 Board of Public Works Minutes

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0069 PUBLIC AGENDA SESSION MARCH 6, 2003 The Public Agenda Session of the Board of Public Works was convened at 8:00 a.m. on Thursday, March 6, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. Board members discussed the following item(s) from that list. Request to Advertise for the Receipt of Bids - Bio-solids Hauling - Wastewater Treatment Plant Mr. Ken Smith, Wastewater Treatment Plant, and stated the specifications are the same as in prior years. Change Order - U.S. Trunk Sewer Extension - Young Excavating Mr. Toy Villa, Engineering, and stated that this Change Order is due to the up -sizing of the sewer casing. The Contractor stated any future Change Orders will not bring the total amount of Change Orders over 20%. TJX Site Mr. Carl Littrell, Engineering, mentioned that the fence and guard rail at the southeast corner of the site will need to be removed. These items are not warranted. Contract - Recommendations for Improving Maintenance Performance - Environmental Services Mr. Jack Dillon, Environmental Services, stated that audit will be performed in order to develop a master plan for maintenance of the plant. Safety Reports - Wastewater Treatment Plant and Street/Sewer/Traffic & Lighting Mr. Sam Hensley, Street Department and Mr. Jack Dillon, Wastewater Treatment Plant, reviewed their safety reports for February 2003. Monthly Reports - Environmental Services and Water Works Mr. Bob Krol, Water Works, and Mr. Jack Dillon, Environmental Services, reviewed their monthly reports for February 2003. Annual Report - Water Works Water Works submitted their 2002 Annual Report. Mr. John Stancati, Water Works, submitted a sample of cores taken from the Pinhook Filtration Plant. Water Works will resolve this problem. Request to Purchase Five (5) Life -Pak Defibrillators/Monitors - Fire Department Chief Randy Magdalinksi and Chief Luther Taylor requested permission to purchase these items. The State of Indiana has not bid this item, and the vendor is the sole source. The purchase of these items will prove to be cost-effective. The items need to be purchased together for compatibility purposes. Sewer Contract - Ironwood Sewer Extension Ms. Michelle Engel, Attorney, stated that this Contract allows Weiss Homes to be compensated for new homes to tap into the sewer line within the next fifteen years. The Board will review this Contract further for the agenda session on March 20, 2003. Proposal - Elevator Audit - Downtown Parking Garages Mr. Tim Williams, Community & Economic Development, stated this will complete the audit for renovations for these garages. Award Bids - Ten (10) Rear Wheel Drive Police Vehicles and Forty -One (41) Front Wheel Drive Police Vehicles Mr. Matt Chlebowski, Central Services, stated that funding has been appropriated for these vehicles for the Police Department. Bids received by the Board of Works were less than the State of Indiana bid. The Board is approving these vehicles at a per unit price. Award Bid - 2003 Uniform Rentals Mr. George Zana, Purchasing, stated that this is lowest and responsive bidder, with a four (4) year contract. Mr. Tom Bodnar will prepare the contract for Board approval. The local service address was provided to the Board. This award also includes rental of floor mats and shop towels. Resolution No. 22-2003 - Write-off of Asset Disposals Mr. Bob Krol, Water Works, stated the asset disposal was to dispose of environmental items, vehicles and obsolete equipment. These items were approved obsolete through a prior Resolution through the Board.