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383 <br />SPECIAL MEETING DECEMBER 5, 2005 0 <br />The special meeting of the Board of Public Works was convened at 9:35 a.m. on <br />Monday, December 5, 2005, by Board President Gary A. Gilot, with Board Members <br />Carl P. Littrell and Donald E. Inks present. Also present was board Attorney Thomas <br />Bodnar. <br />AGENDA ITEM ADDED <br />Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items <br />were added to the agenda: <br />- Diversity Training Proposal <br />- Claims <br />- Addendum to Contract for Purchase and Sale of Real Estate <br />RESOLUTION OF FINANCING FOR BID AWARD — STUDEBAKER AREA "A" <br />DEMOLITION — PROJECT NO. 104-020 (HUD SOURCES/COIT/GENERAL <br />FUND/CRED) AND RATIFICATION, CONFIRMATION AND APPROVAL OF <br />ACTIONS TAKEN BY LEGAL COUNSEL TO CLOSE THE TRANSACTION WITH <br />TRANSPO AND APPROVAL OF ADDENDUM TO CONTRACT FOR PURCHASE <br />AND SALE OF REAL ESTATE <br />Ms. Cheryl Greene, Assistant City Attorney, stated funding for the demolition project has <br />been tied to two (2) transactions with the South Bend Public Transportation Corporation <br />— TRANSPO. One transaction involves the Colfax Parking Garage and the second <br />transaction concerns the South Bend Stamping Plant. Both transactions have been closed. <br />although $250,000 of the proceeds for the Colfax Parking Garage are being held in <br />escrow by Meridian Title Corporation pending completion of certain exterior <br />improvements to the facility. Closing of these two (2) transactions will permit the Board <br />to proceed with the award of the Studebaker Area "A" Demolition Project. <br />The terms and conditions of the escrow on the Colfax Garage transaction are <br />incorporated in an Addendum to Contract for Purchase and Sale of Real Estate which is <br />before the Board at this meeting for final approval and with a request from legal counsel <br />that the Board ratify, confirm and approve actions taken by legal counsel to effect the <br />closing with TRANSPO on the Board's behalf. <br />Mr. Inks made a motion, seconded by Mr. Littrell and carried, that the actions taken by <br />Legal Counsel to close the transaction with TRANSPO be ratified, confirmed and <br />approved and that the Addendum to Contract for Purchase and Sale of Real Estate be <br />approved. <br />Mr. Gilot made a motion, seconded by Mr. Littrell and carried that the for the above <br />referred to project be awarded to the lowest, responsive and responsible bidder, J&L <br />Management, in the amount of $7,918,250.00, which is the base bid and Alternates A2, <br />A3 and A4. <br />APPROVE CLAIMS <br />Mr. Gilot stated that he following claims were submitted to the board for approval: <br />Name <br />Amount of Claim <br />Date =Comments <br />The Shutter Shoppe <br />$230.00 <br />10/25/05 <br />(South Bend Police <br />Department New <br />Headquarters) <br />Repayment to COIT <br />$1,422,476.33 <br />12/5/05 <br />Bond to repay COI I_ <br />(South Bend Police <br />for the amount used <br />and Fire Department <br />to pay for project <br />New Headquarters) <br />Repayment to <br />$320,221.82 <br />12/5/05 <br />Bond to repay <br />General Fund <br />General Fund for <br />(South Bend Police <br />the amount used to <br />and Fire Department <br />pay for project <br />New Headquarters) <br />