11/14/2005 Board of Public Works Minutes

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10351 PUBLIC AGENDA SESSION NOVEMBER 10, 2005 The Public Agenda Session of the Board of Public Works was convened at 10:32 a.m. on Thursday, November 10, 2005, by Board President, Gary A. Gilot, with Board Member Carl P. Littrell present. Board Member Donald E. Inks was not present. Board Attorney Thomas Bodnar was not present. Also present was Assistant City Attorney Jeff Sanford. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. The following item was added to the Agenda: - Grant of Easement Board members discussed the following item(s) from that list. - Safety Reports, Department of Public Works Mr. Andy Wierzbicki, Water Works; Mr. Jack Dillon, Environmental Services; and Mr. John Machowiak, Equipment Services, presented the October Safety Report for their respective department. - Monthly Reports, Department of Public Works Mr. Andy Wierzbicki, Water Works, and Mr. Jack Dillon, Environmental Services, presented the October Monthly Report for their respective department. Mr. Wierzbicki submitted a Schedule of Water Rate Charges for the Board's review, some of which have a potential increase. The Board will review the rate changes in the near future. - Change Orders and Project Completion Affidavits Mr. Toy Villa, Engineering, reviewed all Change Orders and Project Completion Affidavits on the agenda. All but two (2) were decreases in the project amount. APPROVAL OF CORRECTION OF BID AWARD — DOUGLAS ROAD SEWER EXTENSION — PROJECT NO. 104-071 (SEWER BOND/WATER WORKS CAPITAL) Mr. Jason Durr, Engineering, advised the board that on November 7, 2005 bids were received and opened for the above referred to project. It was found that the bid tabulation data base contained incorrect formulas. The correct bid award is $307,341.75, which is the base bid and Alternate A. R&R Excavating remains the low bidder, with this correction. Therefore, Mr. Gilot made a motion that the correction of bid award be approved. Mr. Littrell seconded the motion, which carried. APPROVAL OF CONTRACT Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Contract was approved: TYPE DESCRIPTION BUSINESS AMOUNT Contract New Energy Trunk Sewer R&R Visual $9,500.00 Evaluation — Additional Scope of Work added to Contract RATIFY REQUEST TO RELEASE RETAINAGE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, a Release of Retainage for the Wastewater Treatment Plant Secondary Improvements for Thieneman Construction was ratified. APPROVAL OF GRANT OF EASEMENT Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, a.Storm Sewer Grant of Easement in the area of Harter Heights was approved, subject to Legal review. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:20 a.m.