10/10/2005 Board of Public Works Meeting

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03?9 PUBLIC AGENDA SESSION OCTOBER 6, 2005 The Public Agenda Session of the Board of Public Works was convened at 9:00 a.m. on Thursday, October 6, 2005 by Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board President, Gary A. Gilot, was not present. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Agenda Item Added Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following item was added to the agenda: - Final Change Order and Project Completion Affidavit — 2005 Concrete Pavement Repairs Board members discussed the following item(s) from that list. - Safety Reports Mr. John Machowiak, Central Services; Mr. Patrick Henthorn, Environmental Services; Mr. Toy Villa, Engineering; Mr. Sam Hensley, Street Department; and Mr. Andy Wierzbicki, Water Works, presented their respective safety report. - Monthly Reports Mr. Patrick Henthorn, Environmental Services and Mr. Andy Wierzbicki, Water Works, presented their respective monthly report. - Change Order — Mishawaka Avenue Streetscapes Mr. Toy Villa stated that the increase shown on this Change Order was caused by a project oversight. Handicapped ramps were redone due to streetlight poles being removed for replacement after the concrete was poured. Trans Tech did not charge for the removal of the poles but did charge for the concrete. - Shelter Plus Care Agreement — AIDS Ministries/AIDS Assist of Northern Indiana, Inc. Mr. Don Inks, Community & Economic Development, stated that this contract has been approved in prior years and is Federally funded. - South Bend Standards for Design and Construction Mr. Carl Littrell, Engineering, stated that the updates for the above referred to Standards include a minor change for residential sidewalks and approaches. APPROVAL OF REQUEST TO SOLICIT FOR QUOTATIONS — CONCRETE REPAIRS - FALL 2005 — PROJECT NO. 105-078 (LRSA) In a memorandum to the Board, Mr. Toy Villa, Engineering, requested permission to solicit for quotations for the above referred to project. In addition, the project specifications were submitted for approval. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks, the above request was approved. BID REVIEW AND EXTENSION OF TIME - STUDEBAKER AREA "A" DEMOLITION PHASE I — _PROJECT NO. 104-030 (COIT/COMMERCIAL CORRIDOR PROJECT) The Board discussed the bid protest by Homrich, Inc., regarding the above referred to project. Mr. Andy Laurent, Community & Economic Development, stated that letters have been received from the two low bidders, J&L Management Corporation and Homrich Inc., extending their bids for an additional 60-day period. Therefore, upon a motion by Mr. Inks, seconded by Mr. Littrell, the extension letters were accepted and filed. Mr. Littrell stated a letter should be sent to the other bidders stating that the two low bidders have been recognized and an offer to extend their bids upon written request. This letter should include the offer to release their Bid Bond upon written request. Upon a motion by Mr. Littrell, seconded by Mr. Inks, the Clerk was instructed to prepare the above referred to correspondence. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 10:20 a.m.