09/12/2005 Board of Public Works Minutes

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REGULAR MEETIN SEPTEMBER 12, 2005 10 WHITE MUSTANG 1995 $236.50 OLDSMOBILE 98 YOTAL $635.60 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD QUOTATION — MARKETING BROCHURE — LASALLE PARK/WESTSIDE AND ST. CASIMIR/ST. MARY NEIGHBORHOODS (GENERAL FUND GN/GN) Mr. Michael Divita, Community and Economic Development, advised the board that on August 8, 2005, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Divita recommends that the Board award the contract to the lowest responsive and responsible bidder, CA Studios, 17560 Juday Lake Drive, South Bend, Indiana, in the amount of $9,446.00. Mr. Divita stated that CA Studios is more advantageous to the City because whey will provide more logo concept options than Van Paris & Associates; CA Studios quotation allows for more brochure photography locations pwer neighborhood than Van Paris & Associates; Community Development has been satisfied with both the working relationship and final products for the past City marketing pieces undertaken by CA Studios. The Board noted that this is a service quotation. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) MORE OR LESS, 2006 4X4 FOUR DOOR UTILITY VEHICLE (VEHICLE CAPITAL BUDGET) In a memorandum to the Board, Mr. Matthew Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referred to vehicle. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TRUCKING FOR BIO-SOLIDS FOR ENVIRONMENTAL SERVICES (SEWAGE WORKS O&M) In a memorandum to the Board, Mr. Jack Dillon, Environmental Services, requested permission to advertise for the receipt of bids for the above referred to service. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) MORE OR LESS, 2006 3/4 TON TWO WHEEL DRIVE PICK UP TRUCK (VEHICLE CAPITAL BUDGET In a memorandum to the Board, Mr. Lou Grounds, Central Services Division, requested permission to advertise for the receipt of bids for the above referred to vehicle. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. APPROVAL OF REQUEST TO SOLICIT FOR PROPOSALS - ENVIRONMENTAL CONSULTANT SERVICES FOR PHASE I AND PHASE II ENVIRONMENTAL SITE ASSESSMENTS UNDER THE CITY OF SOUTH BEND'S U.S. EPA SITE ASSESSMENT GRANT AND ENVIRONMENTAL CONSULTANT SERVICES FOR PROJECTS FUNDED BY SOUTH BEND'S U.S. EPA BROWNFIELDS CLEANUP REVOLVING LOAN FUND GRANT In a memorandum to the Board, Ms. Ann Kolata, Community and Economic Development, requested permission to solicit for proposals for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, the above request was approved. APPROVE CHANGE ORDER NO. 1 — DEMOLITION OF 1219 HOWARD — BRADBERRY BROTHERS (GENERAL FUND/CAPITAL BUDGET)