09/12/2005 Board of Public Works Minutes

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0303 PUBLIC AGENDA SESSION SEPTEMBER 9, 2005 The Public Agenda Session of the Board of Public Works was convened at 8:10 a.m. on Friday, September 9, 2005, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Agenda Item Added Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following item was added to the agenda: - Application for Use of City Property Board members discussed the following item(s) from that list. - Safety Reports Mr. John Machowiak, Central Services; Mr. Jack Dillon, Environmental Services; Mr. Jason Durr, Engineering; and Mr. Andy Wierzbicki, Water Works, presented their respective safety report. - Monthly Reports Mr. Jack Dillon, Environmental Services and Mr. Andy Wierzbicki; Water Works, presented their respective monthly report. - Quotation Opening — Portage Avenue Intersection Improvements — Project No. 105-23B Mr. Jason Durr, Engineering, stated that the intersection improvements affect the Portage Avenue and Navarre Street intersection. The improvements will provide a 90 degree angle for the intersection. The Portage Avenue Steering Committee initiated this project. - Change Order — South Bend Fire Department Equipment Storage — Project No. 105-036 Mr. Jason Durr, Engineering, stated that this Change Order affects the above referred to project's completion date with no monetary change. The contractor, H.G. Christman, experienced a delay with the delivery of the building. - Change Order — Rink Riverside Building Demolition — Project No. 105-039 Mr. Jason Durr, Engineering, stated that the increase in cost for this Change Order stems from the contractor, Warner & Sons, Inc., finding a well once excavation started. The well was capped overnight resulting in a cost increase. - Change Order and Project Completion Affidavit — U.S. Industrial Park Access Drive — Project No. 104-061 Mr. Jason Durr, Engineering, stated that the contractor, Walsh & Kelly, Inc., discovered that the utilities were located higher underground when the initial grading was performed. The project was redesigned around the problem and the area was re -graded resulting in a cost increase for the project. - Proposal — Kensington Farms/Crest Manor Drainage Mr. Jason Durr, Engineering, stated that he was providing a revised version of the initial proposal by The Troyer Group. The revised version included a higher end of survey than the initial proposal. - South Bend Water Works Municipal Utilities and Service Line Repair Funds — Rules and Regulations Mr. Andy Wierzbicki, Water Works, stated that the above referred to document was being submitted to the Board for approval prior to being presented to the Common Council. The above referred to document does not include fees or fee changes but rules and regulations for the process of the Water Works Department. - Review of Minutes Mr. Bodnar, Legal, stated that the minutes from the regular meeting held on August 8, 2005, should be amended to state that the low bidder for the Studebaker Demolition Project, J&L Management, did not have a bid bond. The Legal Department is checking whether they had a bid bond at the time of placing the bid. - Application for Use of City Property Mr. Jerry Price, City of South Bend resident, presented his argument for the use of the Olive School site. He stated that he is working in collaboration with the Rum Village Neighborhood Association and several churches to plant a community garden as a fundraiser during the 2005 season. Mr. Gilot stated that the site will be developed within the next few years and it may be a good idea to