08/12/2005 Board of Public Works Special Meeting Minutes

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I SIECIAL MEETING AUGUST 12, 2005 A special meeting of the Board of Public Works was convened at 11:32 a.m. on Friday, August 12, 2005, by Board President Gary A. Gilot, with Mr. Donald E. Inks present. Mr. Carl P. Littrell was not present. Also present was board Attorney Thomas Bodnar. ADD AGENDA ITEM The following item was added to the agenda: - Contract — Douglas Road Sewer Extension AWARD BID - HOOSIER TANK BUILDING DEMOLITION — PROJECT NO. 105- 064 (AEDA) Mr. Jason Durr, Engineering, advised the board that on August 8, 2005, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest responsive and responsible bidder, Ritschard Brothers, Inc., 1204 Sample, South Bend, Indiana, in the amount of $88,124.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion, which carried. APPROVAL OF LEASE AND MANAGEMENT AGREEMENT — STUDEBAKER NATIONAL MUSEUM, INC. Mr. Gilot stated that the Board is in receipt of Lease and Management Agreement between the City of South Bend and the Studebaker National Museum, Inc., South Bend, Indiana. Attorney Cheryl Greene was present, and stated the lease and management agreement manages the facility. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed, subject to a final review by the Legal Department and the City Engineer. TABLE INTERLOCAL AGREEMENT — USE OF GRANT MONEY — TRANSPO Mr. Gilot stated it is the intent of the Board of Public Works to enter into this agreement. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was tabled. TABLE AGREEMENT — DOUGLAS ROAD SEWER EXTENSION Mr. Gilot stated the City of South Bend has intent to enter into this Agreement, committing $150,000.00 to this project. This Agreement needs to reviewed by both parties. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, the Agreement was tabled. PRIVILEGE OF THE FLOOR Mr. Inks stated the TIF area boundaries of Douglas Road and State Road 23 need to be established. The schedule should be prepared by March 2006. In addition, the Transpo property will be transferred after the interlocal Agreement is approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 11:49 a.m. BOARD OF PUBLIC WORKS Avz-(� 4 "� tiz� Gary A. Gilot, President /V 67 In_ c,ea A?dl Carl P. Littrell, Member I� 1