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REGULAR MEETING AUGUST 8, 2005 "t 2 7 7
<br />No.
<br />Make of Vehicle
<br />Year
<br />Bid
<br />14
<br />WHITE CHEVROLET CORSICA
<br />1991
<br />$137.50
<br />TOTAL
<br />$513.00
<br />Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be
<br />awarded as outlined above. Mr. Littrell seconded the motion, which carried.
<br />AWARD QUOTATIONS — LINCOLNWAY WEST FLOWER PLANTER
<br />INSTALLATION/MAINTENANCE (COIT)
<br />Ms. Tonya Zozulya, Community & Economic Development, advised the board that on
<br />July 25, 2005, quotes were received and opened for the above referred to equipment.
<br />After reviewing those quotes, Ms. Zozulya recommends that the Board award the flower
<br />planter maintenance contract to the lowest responsive, responsible bidder Shades of
<br />Green, Inc., 13495 East Jefferson Boulevard, Mishawaka, Indiana in the amount of
<br />$15,918.42 and the contract for flower planter purchase, delivery and installation to
<br />Wausau Tile, Inc., Post Office Box 1520, Wausau, Wisconsin in the amount of
<br />$6,612.00. Therefore, Mr. Inks made a motion that the recommendations be accepted
<br />and the bids be awarded as outlined above. Mr. Littrell seconded the motion, which
<br />carried.
<br />APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION
<br />AFFIDAVIT — IRONWOOD/JEFFERSON BOULEVARD INTERSECTION
<br />IMPROVEMENTS — RIETH-RILEY CONSTRUCTION CO., INC. — PROJECT NO
<br />104-032 (LOHUT)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1
<br />(Final) on behalf of Rieth Riley Construction Company, Inc., Post Office Box 1775,
<br />South Bend, Indiana, indicating that the contract amount be decreased by $3,458.54 for a
<br />new contract sum including this Change Order in the amount of $88,335.46.
<br />Additionally submitted was the Project Completion Affidavit indicating this new final
<br />cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, Change
<br />Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the
<br />filing of the appropriate three-year Maintenance Bond.
<br />APPROVAL OF PROJECT AFFIDAVIT AND WAIVER OF LIEN — ST. LOUIS
<br />STREET EMERGENCY SEWER REPAIR — UNDERGROUND SERVICES —
<br />PROJECT NO. 105-065 (SEWER BOND)
<br />Mr. Gilot advised that Mr. Jason Durr, Engineering, has submitted the Project Affidavit
<br />and Waiver of Lien on behalf of Underground Services, 225 South Lafayette Boulevard,
<br />South Bend, Indiana, 46601, for the above referred to project, indicating a final cost of
<br />$6,050.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the
<br />Project Affidavit and Waiver of Lien were approved.
<br />PROJECT AFFIDAVIT AND WAIVER OF LIEN — CORBY/WOODCLIFF
<br />EMERGENCY SEWER REPAIR — UNDERGROUND SERVICES — PROJECT NO.
<br />105-072 (SEWER BOND)
<br />Mr. Gilot advised that Mr. Jason Durr, Engineering, has submitted the Project Affidavit
<br />and Waiver of Lien on behalf of Underground Services, 225 South Lafayette Boulevard,
<br />South Bend, Indiana, 46601, for the above referred to project, indicating a final cost of
<br />$52,041.80. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the
<br />Project Affidavit and Waiver of Lien were approved.
<br />APPROVAL OF PROPOSAL — EXTENSION OF SANITARY SEWER AND WATER
<br />LINES ALONG DOUGLAS ROAD — DANCH HARNER & ASSOCIATES
<br />Mr. Gilot stated that the Board is in receipt of a Proposal to the City of South Bend,
<br />Danch Harner & Associates, for engineering services regarding an extension of sanitary
<br />sewer and water lines along Douglas Road. Mr. Gilot noted that the Proposal is in the
<br />amount of $19,850.00. The design is fast track for construction this Fall. Mr. Gilot also
<br />stated that development partners along that road have submitted letters of acceptance of
<br />the City proposal for a cooperative water and sewer extension. Therefore, upon a motion
<br />made by Mr. Gilot, seconded by Mr. Inks and carried, the Proposal was approved and
<br />executed and the letters of acceptance were accepted and filed. Reimbursement
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