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`J l7 R SPECIAL MEETING
<br />JUNE 1, 2005
<br />The special meeting of the Board of Public Works was convened at 10:00 a.m. on
<br />Wednesday, June 1, 2005, by Board President Gary A. Gilot with Board Members
<br />Donald E. Inks and Carl P. Littrell present. Also present was Attorney Tom Bodnar.
<br />AGENDA ITEM ADDED
<br />Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following
<br />item was added to the agenda:
<br />- Request to Advertise — Western Avenue Corridor Improvements
<br />AWARD BID - FIRE DEPARTMENT STORAGE BUILDING — PROJECT NO. 105-
<br />036 (EMS/COIT)
<br />Mr. Carl P. Littrell, City Engineer, advised the board that on May 9, 2005, bids were
<br />received and opened for the above referred to project. After reviewing those bids, Mr.
<br />Gilot recommends that the Board award the contract to the lowest responsive and
<br />responsible bidder, H.G. Chrisman Construction Company, Inc., 850 South Fellows,
<br />South Bend, Indiana, in the amount of $322,000.00. Therefore, Mr. Littrell made a
<br />motion that the recommendation be accepted and the bid be awarded as outlined above.
<br />Mr. Inks seconded the motion, which carried.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/ TITLE
<br />SHEET — WESTERN AVENUE CORRIDOR IMPROVEMENTS — PROJECT NO
<br />104-026B (COIT)
<br />In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to
<br />advertise for the receipt of bids for the above referred to project. In addition, the Title
<br />Sheet was presented for approval. Therefore, upon a motion made by Mr. Littrell,
<br />seconded by Mr. Inks, the request to advertise and the Title Sheet were approved.
<br />APPROVAL OF FUND ADMINISTRATION AGREEMENT — THIRD PARTY
<br />ADMINISTRATOR — GORDON GROUP INVESTMENTS LIMITED PARTNERSHIP
<br />D/B/A NORTH_AMERICA ADMINISTRATORS L.P.
<br />Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South
<br />Bend and Gordon Group Investments Limited Partnership, d/b/a North America
<br />Administrators, L.P., 1212 Eighth Avenue South, Nashville, Tennessee for services
<br />rendered in connection with the City of South Bend's employee medical benefit plan.
<br />Ms. Catherine Fanello, City Controller, stated four (4) bidders were interviewed, and the
<br />abovementioned bidder was the lowest, responsive. Therefore, upon a motion made by
<br />Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and
<br />executed.
<br />ADOPT RESOLUTION NO. 41-2005 — CONSENTING TO AND APPROVING THE
<br />ASSIGNMENT OF ST. JOE VALLEY METRONET INC 'S INTEREST IN
<br />RECIPROCAL LICENSE AGREEMENT
<br />Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following
<br />Resolution was adopted by the Board of Public Works:
<br />RESOLUTION NO.41-2005
<br />A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH
<br />BEND, INDIANA CONSENTING TO AND APPROVING THE ASSIGNMENT OF
<br />ST. JOE VALLEY METRONET INC.'S INTEREST IN RECIPROCAL LICENSE
<br />AGREEMENT
<br />WHEREAS, the care, custody and control of property owned by the City of South
<br />Bend, Indiana ("City") is vested in the Board of Public Works ("Board") pursuant to I.C.
<br />36-9-6-3 and 36-1-11-1, et seq.; and
<br />WHEREAS, St. Joe Valley Metronet, Inc. ("SJVMI") is a not -for -profit
<br />corporation whose purpose is to engage in developing and providing physical
<br />infrastructure that enables a system for digital telecommunications transport and related
<br />services in and around St. Joseph County, Indiana; and
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