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010 <br />PUBLIC AGENDA SESSION APRIL 7, 2005 <br />The Public Agenda Session of the Board of Public Works was convened at 9:00 a.m. on <br />Thursday, April 7, 2005, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and <br />Mr. Donald E. Inks present. Also present was board Attorney Thomas Bodnar. Board of <br />Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items <br />presented by the public and by City Staff. <br />Board members discussed the following item(s) from that list. <br />- Safety Reports — Department of Public Works <br />Mr. Sam Hensley, Street Department; Mr. Jack Dillon, Environmental Services; <br />Mr. John Machowiak, Central Services; and Mr. Andy Wierzbicki, Water Works, <br />presented the Safety Report for their respective department <br />- Monthly Reports <br />Mr. Jack Dillon, Environmental Services, and Mr. Andy Wierzbicki, Water <br />Works, presented the Monthly Report for their respective department. <br />- Agreement — Videotaping Services for City Plan — Grass Roots Media <br />Mr. Larry Magliozzi, Community and Economic Development, stated this <br />Agreement includes videotaping of the `City Plan" process. Mr. Magliozzi also <br />stated that the owner of Grass Roots Media is a member of the Civic Alliance. <br />- Resolution 24-2005 — Amending Fiscal Plan/Policy for Waggoner's Dairy Farm <br />Annexation Area <br />Mr. Larry Magliozzi, Community and Economic Development, presented <br />amended pages 7 and 12, with changes initiated by the Fire Department. <br />- Notification of Pre -Qualified Bidders — Studebaker Demolition — Phase I <br />Mr. Jason Durr, Engineering, stated a review was completed by DLZ, and a <br />spreadsheet depicting qualified bidders will be presented which will include a <br />summarization of the qualified and non -qualified bidders. <br />- Title Sheet — St. Joseph County Airport Authority Lincolnway West Relocation — Phase <br />I <br />It was noted there is a 16" water main on Lexington that may need to be repaired <br />or replaced. <br />RATIFY BID AWARD — FIBER OPTIC COMMUNICATIONS SYSTEM UPGRADE <br />— PHASE I — PROJECT NO. 105-001 (COIT) <br />Mr. Carl P. Littrell, City Engineer, advised the board that on April 4, 2005, at a special <br />meeting, bids were received and opened for the above referred to project. After <br />reviewing those bids, Mr. Littrell found that two of the bidders failed to use the updated <br />Proposal distributed in Addendum No. 1. Their bids were corrected using the unit prices <br />on their bids with the corrected amounts of items. The correction did not affect the <br />ranking. In accordance with the Board of Public Works' direction at the April 4, 2005 <br />meeting, Mr. Littrell awarded a contract to the lowest, responsible and responsive bidder, <br />Trans Tech Electric, 4601 Cleveland Road, South Bend, Indiana, in the amount of <br />$71,540.00. Mr. Littrell recommends the Board's ratification of that action. Therefore, <br />Mr. Inks made a motion that the recommendation be accepted and the bid award be <br />ratified as outlined above. Mr. Gilot seconded the motion, which carried. <br />APPROVE CONSTRUCTION CONTRACT — FIBER OPTICS EXTENSION — <br />TAYLOR STREET — TRANS TECH ELECTRIC — PROJECT NO. 105-040 (COIT) <br />Mr. Gilot advised that a Construction Contract in the amount of $74,455.00 was being <br />submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. <br />Littrell, and carried, the Contract was approved. <br />The Clerk was instructed to post the agenda and notify the media and other Persons who <br />have requested notice of the meeting agenda. No other business came before the Board. <br />The meeting adjourned at 10:50 a.m. <br />