03/28/2005 Board of Public Works Minutes

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PUBLIC AGENDA SESSION MARCH 24, 2005 The Public Agenda Session of the Board of Public Works was convened at 9:00 a.m. on Thursday, March 24, 2005, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. Donald E. Inks was not present. Board Attorney Thomas Bodnar was not present. Attorney Ann Carol Nash was present. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. - Resolution No. 22-2005 — Fiscal Plan/Policy for Annexation Area — Waggoner's Dairy Farm Mr. Larry Magliozzi, Community and Economic Development, stated this was a voluntary annexation, and there is a remonstrance against this. Larry will revise the Fiscal Plan to reflect sewer, water and lighting issues. AWARD QUOTATION — TELECOMMUNICATIONS FIBER OPTIC — TAYLOR STREET — PROJECT NO. 105-040 (COIT) Mr. Toy Villa, Engineering, advised the board that on February 28, 2005, two (2) quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Villa recommends that the Board award the contract to the lowest responsive and responsible bidder, Trans Tech Electric, 4601 Cleveland Road, South Bend, Indiana, in the amount of $74,455.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD QUOTATION — 2005 YARD LAMP PROGRAM — PROJECT NO 105-041 Mr. Toy Villa, Engineering, advised the board that on February 28, 2005, one (1) quotation was received and opened for the above referred to project. After reviewing the quotations, Mr. Villa recommends that the Board award the contract to the lowest responsive and responsible bidder, Trans Tech Electric, 4601 Cleveland Road, South Bend, Indiana, in the amount of $44,770.50. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVAL OF AGREEMENT — PROFESSIONAL SERVICES — LAND SURVEYING AND ENGINEERING — CONSTRUCTION NOF UNITED DRIVE FROM RAILROAD UNDERPASS TO SCOTT/TO CHAPIN STREET — DANCH HARNER AND ASSOCIATES, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Danch, Hamer and Associates, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $24,400.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Agreement was approved and executed. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 10:12 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member