Contract - Indiana Housing and Community Development Authority - DCI

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file. Such proof can include a statement signed by the homeowner or an electronic signature, if applicable. 4. Privacy Policy.r Contractor must provide to all clients a copy of its privacy policy. Proof that the client received the policy must be maintained in the file. Such proof can include a statement signed by the homeowner or an electronic signature, if applicable. Although it is a best practice to provide the client with the privacy policy at the time of counseling, the Contractor may elect to share the privacy policy after the counseling occurs. If that is the case, Contractor must keep on file proof that the policy was sent to the homeowner via e-mail, fax, or postal mail. Having access to the privacy policy on Contractor's website does not satisfy this requirement unless there is affirmative confirmation and documented proof that the client has reviewed the olicy in the file Clients that choose to opt -out and not share their information with affiliated third -parties cannot be uploaded into the DCS for payment. 5. Budget. Contractor must develop a budget for each client based on client's oral representation of their expenses, debts, and available sources of income. One example of a worksheet Contractor may use to develop this budget can be found on the NFMC members' website at www.nfmomembers.org. 6. Action Plan. Contractor must develop a written Action Plan for follow-up activities to be taken by the client and review this Action Plan with the client. The Action Plan must be clearly labeled in the client file. When developing this Action Plan, it is expected that the Contractor will do a comprehensive analysis of the homeowner's situation and recommend a best plan of action. The Action Plan must include the counselor's assessment of the client's situation with a client -specific recommendation for a counseling plan of action. A general handout with a variety of workout options or "Actions" is not acceptable. If the assessment and recommendation are part of the counselor notes, IHCDA requires that the information is transferred to a form titled Action Plan so that the assessment and course of action are clearly defined for the client and for compliance testing. The National Industry Standards provide guidance on what should be included in an Action Plan. (See www.nw.org/nfmc) NFMC has also created a template Action Plan which is available on the NFMC members' website; use of this template is not required. However, Contractor must have a conforming Action Plan in each client file. Making Horne Affordable Program Eligibility. Contractor must determine and document if client is eligible for assistance through the Making Home Affordable Program for all intakes conducted prior to the program expiration (Currently M14A is expected to expire on December 31, 2016) even if the client seeking counseling does not ask about the program. Documentation that a screening occurred for each type of available assistance should be included in the Action Plan and client file. NFMC has created a template screening checklist which can be found on the NFMC members' website. Information on the Making Home Affordable Program ("MHA') can be found at www.makinghomeaffordable.gov. Available products in the MHA are subject to changes mandated by the U.S. Department of Treasury, I It is acceptable for Contractor to combine the Authorization Form, Disclosure Statement, and Privacy Policy into a single document which the client signs and the Contractor maintains in the client file. {00024811-1} Page 24 of 39